Digital Platform Maintenance and Enhancement for H2Ohio Administration

The contract involves the maintenance, support, and enhancement of the MyFarms digital platform used by the Ohio Department of Agriculture for the H2Ohio water quality program. The initial agreement spans from contract signing through June 30, 2027, with options to renew in two-year increments for up to ten years. Funding for the project is capped at approximately $490,000 for the initial period, with the potential total contract value reaching up to $2 million if all renewal options are exercised. The scope emphasizes system reliability, user experience improvements, technical support, and reporting accuracy, all compliant with Ohio’s data security and IT policies. Proposals are due by December 5, 2025, and will be evaluated based on technical approach, experience, and cost, with the award determined through a best-value trade-off rather than lowest bid. The procurement process is governed by Ohio state regulations, with no explicit federal FAR clauses incorporated. The contract emphasizes confidentiality, data security, and conflict of interest provisions, notably excluding current Brownfield Remediation Program consultants from eligibility to prevent conflicts. The agreement requires the selected vendor to register as a supplier with Ohio Shared Services and submit invoices for reimbursement, with no specified shipping or physical delivery requirements due to the digital nature of services. Performance is primarily assessed through user acceptance testing, ongoing progress reviews, and adherence to Ohio’s IT standards. The proposal submission must include a detailed cost breakdown, relevant experience, and personnel qualifications, with several supporting exhibits and appendices excluded from the six-page main proposal limit. Overall, the contract prioritizes technical capability, compliance, and strategic partnership to support Ohio’s water quality initiatives through a secure, reliable digital platform.