This Combined Synopsis/Solicitation opportunity from Department Of State was posted on May 12, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Diplomatic Post Office (DPO) Mail and Diplomatic Pouch Pick-up and Delivery Services US Embassy Ljubljana, Slovenia

Closed

19S16025Q0007Federal

Submission Closed05/28/2025, 11:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541614

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POSTED

6 days ago

DEADLINE

N/A

AI Contract Overview

The U.S. Embassy in Ljubljana, Slovenia, is seeking quotations for Diplomatic Post Office (DPO) Mail and Diplomatic Pouch pick-up and delivery services through a formal Request for Quotations (RFQ). Interested companies must follow specific submission instructions, as outlined in the solicitation, and submit their proposals electronically in English to LjubljanaQuotes@state.gov no later than 13:00 on May 28, 2025. The required file formats include MS-Word, MS-Excel, or PDF, with a maximum file size of 30MB per email. All necessary documents, including SF-18, pricing details, representations and certifications, responses to Section 3 requirements, DEI certification, and proof of registration in the System for Award Management (SAM), must be completed and included for the bid to be considered. The contract will be awarded to the responsible company offering the lowest acceptable price, with selection potentially made based on initial submissions without further discussions. Registration in SAM is mandatory at the time of proposal submission, and failure to comply with this or any submission requirements will result in disqualification. The solicitation is registered under NAICS code 541614 and classification code R706, and all performance will occur in Ljubljana, Slovenia. Interested parties are encouraged to contact the designated points of contact for further clarification and ensure timely, complete submissions for consideration.

General Info

U.S. Embassy seeks bids for DPO mail delivery in Ljubljana; submit proposals by May 28, 2025.

Agency

Department Of State → ACQUISITIONS - AQM MOMENTUM

Contract Value

NAICS

541614 - Process, Physical Distribution, and Logistics Consulting Services

Place of Performance

LJUBLJANA, SI-061, SVN

Set-Aside

NONE

Awardee

VATOVEC D.O.O.

Award Issued Date

07/01/2025, 12:00:00 AM UTC

Documents

RFQ 19S16025Q0007 Diplomatic Mail and Pouch Services

rfq

High

RFQ 19S16025Q0007 Diplomatic Post Office Mail and Pouch Services

rfq

High

Certification Regarding Compliance with Federal Anti-Discrimination Law - Solicitation 19S16025Q0007

certification

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

1 update

PhaseClosed

PostedMay 12

Combined Synopsis

Notice updatedMay 12

The notice description changed. The point of contact changed.

Response DeadlineMay 28

Deadline has passed

Submission Closed

05/28/2025, 11:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → ACQUISITIONS - AQM MOMENTUM

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → ACQUISITIONS - AQM MOMENTUM

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Marijan Kruhar

contact@example.gov

Ljubljana Procurement Team

contact@example.gov

Full Description

Enclosed is a Request for Quotations (RFQ) for DIPLOMATIC POST OFFICE (DPO) MAIL AND DIPLOMATIC POUCH PICK-UP AND DELIVERY SERVICES. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to LjubljanaQuotes@state.gov.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by 13:00 on May 28, 2025. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to LjubljanaQuotes@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010m (or newer) or MS-Excel 2007/2010 (or newer) or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit the following:

1. SF-18
2. Section 1, Pricing
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. DEI Certification
6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.