District Fundraising Services

The North East Independent School District (NEISD) has implemented a formal solicitation process (FUN01-22) for approving fundraising vendors seeking to operate on district campuses in Texas. This process requires vendors, including those previously approved before January 2019, to submit electronic applications through NEISD’s e-bid system, accompanied by a non-refundable $25 application fee and a separate $25 processing fee for each individual requiring fingerprinting to gain campus access. Vendor approvals are valid for a period of three years, after which vendors must reapply to maintain their approved status. The solicitation outlines mandatory submission of several documents, including a completed W-9 form, Conflict of Interest Questionnaire, Consultant Affidavit (for those with student contact), and, when applicable, valid Food Handlers Cards. Background checks with fingerprinting are required annually for personnel with student contact, and vendors must comply strictly with district policies governing conduct, including prohibitions on photography/video recording on campus and restrictions against fundraising efforts that involve only candy sales. Vendors must categorize themselves according to the nature of their interaction—Online Sales Only, No Student Contact, or Student Contact—with compliance requirements varying accordingly. The solicitation enforces disclosures for incentive programs offered to students and prohibits undisclosed rebates or promotions. The application process emphasizes adherence to district regulations including state laws related to ethics and conflicts of interest. The approval process operates on a compliance or threshold basis rather than on price evaluation, and multiple vendors may be approved as long as they meet all criteria. Contract administration is handled by the NEISD Procurement Office, notably through the primary contact, Dee Troy. While the solicitation does not specify traditional federal acquisition clauses, pricing schedules, or contract types, it effectively governs the vendor’s eligibility to conduct fundraising activities in NEISD schools, setting forth stringent operational, personnel, and documentation requirements to ensure student safety, regulatory compliance, and institutional integrity during the three-year vendor approval period.