DMH IFB FY27 EMHC Resurfacing Project-REBID

Solicitation B-54744 is an Invitation for Bid issued by the Illinois Department of Human Services for the resurfacing of approximately 100,000 square feet of deteriorated roadway and parking lot sections at the Elgin Mental Health Center in Elgin, Illinois. The scope of work includes field verification of dimensions, milling existing asphalt to a depth of 1.5 to 4 inches, applying a tack coat, installing hot-mix asphalt, and reinstalling all pavement markings. All work and the final inspection, conducted by the facility's chief engineer, must be completed by June 30, 2027. The contract will be awarded to the lowest priced responsive and responsible bidder based on the lowest overall total price. Bidders must submit their proposals electronically via the BidBuy portal by November 19, 2026, and quotes must remain firm for 90 days. Required documentation includes vendor disclosures, an offer to the state, and applicable utilization plans. Key compliance requirements include adherence to the Illinois Prompt Payment Act, OSHA standards, and prevailing wage laws. Vendors must maintain specific insurance coverages, including 1,000,000 dollars per occurrence for General Commercial Liability and Auto Liability, and 2,000,000 dollars for the General Commercial Liability annual aggregate. Additionally, a performance bond is required for quotes exceeding 150,000 dollars. Bids from expatriated entities are prohibited, and the state will not compensate vendors for travel, lodging, or meal expenses.