DoDEA Daily Commute Student Transportation Services to the Hohenfels Military Community, Germany
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Department of Defense Education Activity (DoDEA) is conducting market research via a Request for Information (RFI) to identify qualified contractors for daily student bus transportation services supporting the Hohenfels Military Community in Germany. This effort, identified by solicitation number HE125426REHOHENFELS, seeks a provider to supply all necessary personnel, including drivers and safety attendants, as well as vehicles and equipment. The anticipated period of performance begins on August 1, 2026, and is structured with a base year and four option years. Services include daily commutes for ridership levels between 300 and 800 students, as well as support for late activities, career practicum shuttles, and curricular and co-curricular trips. The contractor must ensure strict compliance with DoDEA and Host Nation regulations, maintaining a transit time of no more than 60 minutes for most runs. Key requirements include rigorous background checks for all personnel, valid professional certifications, and the provision of specialized equipment for students with disabilities. Performance will be monitored by the Contracting Officer's Representative (COR) through a series of reports and quality control inspections, with specific acceptable quality levels ranging from 98 percent to 100 percent compliance across safety, security, and vehicle standards. Interested companies must be registered in the System for Award Management (SAM) and are requested to submit a statement of interest, a capability statement of no more than three pages, and a non-binding rough order of magnitude cost estimate. All submissions must be sent electronically to the designated point of contact by 11:00 AM EST on November 17, 2025. This RFI is for planning purposes only and does not constitute a formal solicitation or a commitment of government funds.
General Info
Agency
NAICS
Place of Performance
Hohenfels, DE-BY, DEUSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
1. Purpose
Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of Defense Education Activity (DoDEA) Procurement Office is currently conducting market research to identify companies capable of and qualified to provide Daily Commute (DC) student bus transportation services in support of the Hohenfels Military Community in Germany.
This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotations (RFQ), and does not obligate the Government to any current or future commitments.
2. Scope of Work (Draft)
DoDEA is seeking full student transportation services to the Hohenfels Military Community in Germany. Prospective contractor shall all personnel including drivers, safety attendant, supervision, services, supplies, and/or equipment necessary to perform student transportation services. Contracted services shall comply with DoDEA and Host Nation requirements for student transportation.
Please see the attached draft copy of the PWS attached to this RFI for more information. Please note that the draft PWS is subject to change up until the solicitation is issued.
The period of performance for these services are anticipated to start on 01 August 2026.
For purposes of this acquisition, the North American Industrial Classification System (NAICS) code is 485410, School and Employee Bus Transportation, Size Standard, $30.0M. The Product Service Code (PSC) is V222, Transportation/Travel/Relocation/Travel/Lodging/Recruitment: Passenger Motor Charter.
4. Requested Information
If your company is interested, capable, and qualified to provide these services, please submit the following:
a. Statement of Interest
Please indicate your interest in participating in this potential requirement.
b. Capability Statement (Maximum of 3 pages)
Please a brief description of your company’s qualifications, relevant experience, and technical capabilities to meet the draft scope of work. Include:
- Company name, address, and point of contact
- CAGE/NCAGE code and Unique Entity ID (UEI)
- Business size and socio-economic status (e.g. small business, 8(a), HUBZone), if applicable
- Relevant past performance examples
c. Rough Order of Magnitude (ROM)
Please submit a non-binding ROM cost estimate based on the draft scope. This estimate is for planning purposes only and will not be considered a formal quote. Please see the attached Request for Information - Sources Sought Notice document for more details.
4. Submission Instructions
Submissions and inquiries pertaining to this RFI must be sent electronically to Esther.Yi@dodea.edu no later than 11:00AM Eastern Standard Time (EST) on 17 November 2025. Vendor’s email message shall state “HE125426REHOHENFELS” in the subject line. Telephone calls regarding this RFI will not be accepted.
5. Disclaimer
This RFI is issued solely for information and planning purposes. It does not constitute a solicitation and shall not be construed as a commitment by the Government. The Government will not reimburse respondents for any costs incurred in responding to this notice.
Please note that vendors are required to be registered in the System for Award Management (SAM) database at the time an offer/quotation/proposal is due to comply with the annual representations and certifications requirements. Therefore, only businesses with an active SAM registration will be eligible to receive any resultant contract(s) with the Department of Defense Education Activity.
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