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DoDEA Daily Commute Student Transportation Services to the Hohenfels Military Community, Germany

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HE125426REHOHENFELSFederal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Department of Defense Education Activity (DoDEA) is conducting market research via a Request for Information (RFI) to identify qualified vendors capable of providing comprehensive daily student bus transportation services for the Hohenfels Military Community in Germany. The contract envisions full operational responsibility including personnel such as drivers and safety attendants, supervision, equipment, and necessary supplies to ensure safe, reliable, and compliant transportation under both DoDEA and Host Nation requirements. The anticipated start date is August 1, 2026, and the relevant NAICS code is 485410, covering school and employee bus transportation services. This RFI is solely for information gathering and planning; it is not a solicitation or commitment to award a contract. Interested companies must submit a statement of interest, a capability statement (no more than three pages) describing relevant experience and qualifications including their organizational details such as CAGE/NCAGE codes and socio-economic status, and a non-binding Rough Order of Magnitude (ROM) cost estimate based on the draft scope. Submissions are due electronically by November 17, 2025, to the designated DoDEA contact. The associated Performance Work Statement (PWS) details strict requirements for vehicle safety inspections, personnel certifications including first aid and CPR, background checks, secure and clean vehicles, and adherence to safety and security protocols consistent with U.S. military installation standards and German regulations. Deliverables encompass detailed reporting on personnel and vehicles, incident notifications, ridership counts, and training records, with strict compliance thresholds emphasizing 100% adherence to safety and vehicle standards and high passenger service reliability. Final contract terms, evaluation criteria, and award basis will be announced in the forthcoming solicitation, but preliminary indications suggest a best-value approach prioritizing safety, compliance, and operational performance.

General Info

DoDEA seeks vendor for daily student bus transportation in Hohenfels, Germany, with strict safety compliance.

Agency

Department Of Defense → Dodea Europe EastView Agency

NAICS

485410 - School and Employee Bus TransportationView NAICS

Place of Performance

Hohenfels, DE-BY, DEU

Set-Aside

NONE

Documents

(2)

HE125426REHOHENFELS DoDEA-Europe Daily Commute Student Transportation Services RFI

DOCX•3 pages•sources-sought

PWS Student Transportation Services Hohenfels School Complex 11/06/2025

PDF•31 pages•sow

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Timeline

PhaseSources Sought
Posted

Sources Sought

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Defense → Dodea Europe East
Contacts2 people available
OfficeAPO, AE, 09114, USA
Organization / Agency
Department Of Defense → Dodea Europe East
View Agency Profile
Office AddressAPO, AE, 09114, USA
Contacts
Esther Yi
contact@example.gov
Sidnie Miranda
contact@example.gov

Full Description

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1. Purpose


Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of Defense Education Activity (DoDEA) Procurement Office is currently conducting market research to identify companies capable of and qualified to provide Daily Commute (DC) student bus transportation services in support of the Hohenfels Military Community in Germany.


This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotations (RFQ), and does not obligate the Government to any current or future commitments.


2. Scope of Work (Draft)


DoDEA is seeking full student transportation services to the Hohenfels Military Community in Germany. Prospective contractor shall all personnel including drivers, safety attendant, supervision, services, supplies, and/or equipment necessary to perform student transportation services. Contracted services shall comply with DoDEA and Host Nation requirements for student transportation.


Please see the attached draft copy of the PWS attached to this RFI for more information. Please note that the draft PWS is subject to change up until the solicitation is issued.


The period of performance for these services are anticipated to start on 01 August 2026.


For purposes of this acquisition, the North American Industrial Classification System (NAICS) code is 485410, School and Employee Bus Transportation, Size Standard, $30.0M. The Product Service Code (PSC) is V222, Transportation/Travel/Relocation/Travel/Lodging/Recruitment: Passenger Motor Charter.



4. Requested Information


If your company is interested, capable, and qualified to provide these services, please submit the following:


a. Statement of Interest


Please indicate your interest in participating in this potential requirement.



b. Capability Statement (Maximum of 3 pages)


Please a brief description of your company’s qualifications, relevant experience, and technical capabilities to meet the draft scope of work. Include:


  • Company name, address, and point of contact
  • CAGE/NCAGE code and Unique Entity ID (UEI)
  • Business size and socio-economic status (e.g. small business, 8(a), HUBZone), if applicable
  • Relevant past performance examples


c. Rough Order of Magnitude (ROM)


Please submit a non-binding ROM cost estimate based on the draft scope. This estimate is for planning purposes only and will not be considered a formal quote. Please see the attached Request for Information - Sources Sought Notice document for more details.



4. Submission Instructions


Submissions and inquiries pertaining to this RFI must be sent electronically to Esther.Yi@dodea.edu no later than 11:00AM Eastern Standard Time (EST) on 17 November 2025. Vendor’s email message shall state “HE125426REHOHENFELS” in the subject line. Telephone calls regarding this RFI will not be accepted.



5. Disclaimer


This RFI is issued solely for information and planning purposes. It does not constitute a solicitation and shall not be construed as a commitment by the Government. The Government will not reimburse respondents for any costs incurred in responding to this notice.



Please note that vendors are required to be registered in the System for Award Management (SAM) database at the time an offer/quotation/proposal is due to comply with the annual representations and certifications requirements.  Therefore, only businesses with an active SAM registration will be eligible to receive any resultant contract(s) with the Department of Defense Education Activity. 


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