DOHVAC30SB - HVAC Maintenance for MDOT/SHA Cambridge

Solicitation DOHVAC30SB is an Invitation for Bids issued by the Maryland State Highway Administration for HVACR preventive maintenance, repair, emergency service, and troubleshooting. The contract covers three facilities in Dorchester County: the Cambridge Maintenance Shop, Sailwinds Visitor Center, and Cambridge Creek Bridge Tender House. The scope of work includes the maintenance of heating, ventilation, air conditioning, and refrigeration equipment, as well as gas-fired hot water heaters, ice machines, and electric wall heaters. The contract features a 36-month base period running approximately from November 15, 2026, to November 14, 2029, with no option periods. This is a Small Business Reserve Procurement, limited to certified small business vendors. To qualify, bidders must have been established for at least three years, and the owner or principal must hold a current State of Maryland HVAC Master Technician License with a workforce of at least two additional licensed technicians. Award will be granted to the responsible bidder submitting a responsive bid with the most favorable total price. Key performance requirements include quarterly preventive maintenance inspections, a two-hour emergency response time, and a four-hour routine service response time. All work must be performed by the contractor's own employees, as subcontracting is prohibited. Bidders must submit their proposals via the eMaryland Marketplace Advantage portal by November 5, 2026. Required documentation includes the eMMA Price Form, Bidder Information Sheet, Bid/Proposal Affidavit, Conflict-of-Interest Disclosure, and reference checks from the last three years. The contractor is required to maintain a stocked service truck and comply with all Federal EPA, OSHA, and MDE guidelines. Invoices must be submitted to the Cambridge, MD office and adhere to COMAR 21.06.09 standards to be considered proper.