DOP eProcurement Software Solutions

The State of Rhode Island, through the Division of Purchases and the Division of Enterprise Technology Strategy and Services, is seeking information from qualified vendors on eProcurement software solutions to support its procurement modernization initiatives. This Request for Information (RFI27006871) is not a solicitation for contracts but a market research effort aimed at understanding available technologies, capabilities, and vendor readiness. The desired solution must offer comprehensive eProcurement and contract management functionality, including support for strategic sourcing, vendor management, contract lifecycle administration, and seamless integration with existing state systems like Workday ERP. The software must ensure open, fair, and transparent procurement processes compliant with Rhode Island General Laws, with robust features for template automation, addenda management, bid tabulation, sealed response handling, and audit trails. Vendor responses are to be submitted via a standardized Excel workbook, without pricing or cost proposals, and must demonstrate compliance with critical security and accessibility standards including FedRAMP Moderate authorization, NIST SP 800-53 Rev. 5, WCAG 2.1/2.2 AA, FIPS-validated encryption, multi-factor authentication, and a completed VPAT, alongside a 99.9% uptime SLA. The solution must be capable of supporting Rhode Island’s unique procurement framework, including Open Enrollment Master Price Agreements that allow new vendors to join existing agreements during the term without rebidding. While the RFI does not specify award criteria, weights, or a basis for future selection, it establishes foundational requirements for system functionality and compliance, with evaluation factors expected to be defined in a subsequent RFP. The place of performance is statewide, with all system operations and integrations required to occur within Rhode Island’s operational environment. No physical delivery or FOB terms apply, as this is a digital service acquisition. Contract administration functions such as payment processing, invoicing, and COR/COTR oversight are expected to be supported through ERP integration, though specific payment office, accounting codes, or personnel details are not provided. The solicitation is accessible via the state’s vendor portal, with responses due by August 27, 2026, and no UEI, CAGE, size status, or socioeconomic certifications are required for submission. The State is not obligated to proceed with a procurement as a result of this RFI, and any future contract would be determined through a separate competitive process.