Douglas District 2026 Spring Elk Comp Flights

The contract involves providing helicopter services, including an experienced pilot, and a fuel truck with a licensed driver, to support elk population surveys in Douglas and Coos counties, Oregon. The project is federally funded, with the Oregon Department of Fish and Wildlife acting as the procuring agency. The work is scheduled to occur primarily between January and March 2026, with the completion deadline set for March 31, 2026, and the flights must be completed before March 1 to protect nesting wildlife. The contractor must supply a FAR Part 135-certified helicopter, qualified pilots with specific flight experience, and support personnel, all adhering to federal aviation standards. The services include transportation of agency biologists for aerial surveys, with provisions for pilot replacement, safety, and weather-related schedule adjustments. The contract emphasizes high standards of aircraft maintenance, safety, and performance, with penalties for delays or unsafe conduct. Funding for the project is managed through a detailed procurement process, with evaluation criteria weighted toward qualifications, pilot experience, understanding of the scope, references, and cost. Offerors must submit comprehensive proposals via the OregonBuys system by October 1, 2025, including detailed cost breakdowns, certifications, and certifications of responsibility, small business participation, and legal compliance. The contract incorporates extensive federal and state legal requirements, including nondiscrimination, debarment, environmental standards, and labor laws. It also includes clauses for key personnel, conflict of interest disclosures, insurance, confidentiality, and performance standards, with specific provisions for contractor responsibility, schedule adherence, and penalties for non-compliance. The agreement is structured to ensure rigorous oversight, safety, and accountability throughout the project duration.