DPS Digital Evidence Management System RFI

The Iowa Department of Management, acting on behalf of the Iowa Department of Public Safety, has issued Request for Information RFI-532-2541-2027 to research available Digital Evidence Management System platforms and implementation strategies. The primary objective is to identify a unified, agency-wide platform capable of standardizing metadata and hashing practices, streamlining records-retention workflows, and ensuring consistent evidence handling. Key functional requirements for the system include centralized digital evidence intake and storage, management and sharing capabilities, legal hold and retention management, and the maintenance of immutable audit trails and chain-of-custody controls. This solicitation is intended for market research to inform a future procurement process, including technical and security due diligence, integration planning, and the development of cost and effort estimates. Responses are due by November 19, 2026, at 3:00 PM CST and must be submitted via the electronic portal. Steve Dawson serves as the primary point of contact. Respondents seeking confidential treatment of their information must submit a signed Form 22 in PDF format, conspicuously mark the proposal and specific pages containing confidential data, and provide a separate public copy with sensitive information excised.