DR4635-WA Copier Rental

Amendment : See attachment - Amendment A0001 to Solicitation 70FBR022Q00000001 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulations (FAR) Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number for this is 70FBR022Q00000001 and needs to be referenced on all quotation documentation submitted in response to this solicitation. The Request for Quotations is issued in accordance with FAR Part 13. The incorporated provisions and clauses within this solicitation document are those in effect through Federal Acquisition Circular (FAC 2022-07), effective August 10, 2022. This North American Industrial Classification System (NAICS) code for this procurement is 532420, Office Machinery and Equipment Rental and Leasing. The Government will give preference to local offerors businesses that reside or primarily conduct business within the disaster counties, Whatcom, Skagit, Clallam, Jefferson, Lewis and San Juan Islands, affected by Disaster Declaration under the Robert T. Stafford Act. Offerors shall complete Attachment 2 Pricing Worksheet. FEMA requires four (4) copier rentals. Three (3) to location 4522 Pacific Ave SE, Lacy, WA 98503 and one (1) to location 400 Sequoia Drive, Bellingham, WA 98286 See Attachment 3 Statement of Work for description of this requirement. The Base Period of Performance will be for three (3) months from the date of award, with options to extend the term every three (3) months, not to exceed two (2) years. Anticipated date of award: September 2, 2022 The Government intends to award a single fixed priced purchase order resulting from this solicitation to the responsible offeror whose quote meets the solicitation standards and is found most advantageous to the Government, price and other factors considered. The following factors are listed below in descending order of importance and shall be used to evaluate offers: Technical Capability of the item offered to meet the Government requirements Delivery Price Technical and delivery, when combined, are approximately equal to cost or price. This solicitation requires an active registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Instructions for Submitting Contractor Assurance Information (See Attachment) The offeror shall submit information supporting this certification to the CO at the time quotes are due. Submission and determination of responsibility will only be reviewed by the CO. This information will not be reviewed as part of a technical evaluation and will not count against page limits for technical quotes. Quote Due: Offerors must submit their required information not later than 10:00 am. (PST) Friday, August 26, 2022. Please email proposals to Christine.M.Minor@fema.dhs.gov and copy Michael.Bonds@fema.dhs.gov . If you are unable to provide a quote for this requirement, consider responding with your intentions for - NO QUOTE. Quotes received without all required documentation at time of solicitation deadline will be considered - NON-RESPONSIVE. Attachments: Attachment (1) Provisions & Clauses Attachment (2) Pricing Worksheet Attachment (3) Statement of Work Contractor Assurance Certification The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) has an urgent requirement for Copiers in support of disaster relief operations for DR4635-WA and requests quote submissions in response to this solicitation. See attached SOW. Local Area Evaluation Preference Provision (a) Evaluation Preference: Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except for offers who reside or primarily do business in the disaster or emergency area. (1) The factor of 10 percent shall be applied on a line item basis or to any group of items on which award may be made. Other evaluation factors described in the solicitation shall be applied before application of the factor. (2) When the two highest rated offerors are a local business concern and a non-local business concern, and the evaluated offer of the local business concern is equal to the evaluated offer of the non-local business concern after considering the price evaluation preference, award will be made to the local business concern. (b) Local Area Offerors: All offerors that reside or primarily do business in the disaster or emergency area shall submit certification in accordance with FAR provision 52.226-3 along with any additional supporting documentation as required in the solicitation. (c) If an offeror fails to comply with section (b) of this provision or the contracting officer determines the offeror does not meet the criteria that it resides or primarily does business in the disaster or emergency area, then its offer will be evaluated by adding a factor of 10 percent to its price. Additional Local Area Documentation Requirement Pursuant to FAR 52.226-3(e), in addition to certification of FAR Provision 52.226-3(b), Offerors shall submit the following to support its representation that it resides or primarily does business in the disaster or emergency area: (c) An offeror is considered to be residing or primarily doing business in the set-aside area if, during the last twelve months (1) The offeror had its main operating office in the counties of Whatcom, Skagit, Clallam, Jefferson, Lewis and San Juan Island and current main operating office building ownership/lease documentation as supporting evidence and evidence of domestic registration with the office of the Washington Secretary of State; and (2) That office generated at least half of the offeror's gross revenues and employed at least half of the offeror's permanent employees (offeror shall present supporting documents showing the offeror's gross revenues during the past 12 months, including previous IRS tax year records, as supporting evidence, and supporting documents demonstrating that its main operating office in the set- aside area employed at least half of the offeror's permanent employees). If the offeror does not meet the criteria in paragraph (c) of this provision, in accordance with FAR 52.226-3(d), offerors shall provide at least: 1. Physical location(s) of the offeror's permanent office(s) and date any office in the set-aside area(s) was established NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS Prior to submission of an agency protest, all parties must use their best efforts to resolve concerns raised by an interested party. FEMA offers, as an option for disputes resolution, Alternative Dispute Resolution (ADR). ADR is an informal, expeditious and inexpensive way to resolve contract issues and is designed to promote satisfying solutions and fair procedures. For more information on FEMA's ADR services, please contact FEMA's ADR office at the following address: Federal Emergency Management Agency Alternative Dispute Resolution Division FEMA Office of Chief Counsel 400 Virginia Avenue, SW Washington, DC 20472-3400 If concerns cannot be resolved, protesters may use these procedures when a resolution is requested from the agency. These procedures have been designed to create an avenue for resolving third-party grievances in connection with the acquisition process outside of formal processes through the Government Accountability Office (GAO) and the United States Court of Federal Claims (CFC). Filing an agency protest is not a prerequisite to filing at the GAO or CFC. If the protester files a protest through the GAO or CFC while their protest is pending at the agency level, FEMA may dismiss the agency protest. Pursuing an agency protest does not extend the time for obtaining a stay at GAO. These procedures are in addition to the existing protest procedures contained in FAR Subpart 33.103. A. Definitions. 1. - Agency protest is one that may be filed with either the contracting officer or the officer responsible for the resolution of all agency protests filed at the level above the contracting officer. 2. - Ombudsman is the agency official above the level of the contacting officer designated by the Director of Acquisitions Operations to handle and issue the formal agency decision resolving the protest. Protesters using these procedures may protest directly to the ombudsman. 3. - Day is a calendar day. In computing a period of time for the purpose of these procedures, the day from which the period begins to run is not counted. When the last day of the period is Saturday, Sunday, or a Federal holiday, the period extends to the next day that is not a Saturday, Sunday, or a Federal holiday. Similarly, when the Washington, DC offices of FEMA are closed for all or part of the last day, the period extends to the next day on which the Agency is open. B. Submission Guidelines. 1. Agency protests may be filed through the contracting officer or, at a level above the contracting officer, through the ombudsman either by facsimile transmission or by - Certified Mail (Return Receipt Requested) as follows: FEMA Christine M. Minor, Contracting Officer 11224 Holmes Road Kansas City, MO 64131-3626 2. The outside of the envelop or beginning of the FAX transmission must be marked - Agency Protest. If the protester submits the protest directly through the ombudsman, the protester must also, within one (1) day of submitting the protest to the ombudsman, submit a copy of the protest to the responsible contracting officer either by FAX transmission or by - Certified Mail (Return Receipt Requested). 3. To be filed on a given day, protests and any subsequent appeals must be received by 4:30 p.m., current-local time. Any protests received after that time will be considered to be filed on the next day. 4. Protest submission will not be considered filed until all of the following information is provided: a. The protester's name, address, telephone number and fax number; b. The solicitation or contract number; c. A detailed statement of all factual and legal grounds for protests, to include an explanation of how the protester was prejudiced; d. Copies of relevant documents; e. A request for ruling by the agency; f. A statement detailing the form of relief requested; g. All information establishing that the protester is an interested party for the purposes of filings a protest; and h. All information establishing the timeliness of the protest. 5. All protests must be signed by an authorized representative of the protester; and must be addressed to the contracting officer or the ombudsman. C. Timeliness/Resolution of Protests. 1. Protests based upon alleged improprieties in a solicitation which are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for receipt of initial proposals. In procurements where proposals are requested, alleged improprieties which are subsequently incorporated into the solicitation must be protested not later than the next closing time for receipt of proposals following the incorporation. 2. Protests other than those covered by paragraph (1) of this section shall be filed not later than 10 days after the basis of protest is known or should have been known (whichever is earlier), with the exception of protests challenging a procurement conducted on the basis of competitive proposals under which a debriefing is requested and, when requested, is required. In such cases, with respect to any protest basis which is known or should have been known either before or as a result of the debriefing, the initial protest shall not be filed before the debriefing date offered to the protester but shall be filed not later than 10 days after the date on which the debriefing is held. 3. Protests filed through the contracting officer within 20 days after the protest is filed through the contracting officer, the contracting officer will send a written ruling and a summary of the reasons supporting the ruling to the protester by - Certified Mail (Return Receipt Requested). D. Appeals. 1. Protesters who filed protests through the contracting officer may, within five days of receipt of the contracting officer's written ruling, appeal to the ombudsman. 2. Requests for appellate review must be submitted to the ombudsman by facsimile transmission or by - Certified Mail (Return Receipt Requested). 3. The ombudsman will send a written ruling and a summary of the reasons supporting the ruling to the protester by - Certified Mail (Return Receipt Requested) within 10 days of receipt of the request for appellate review of the contracting officer's decision. 4. In accordance with FAR 33.103(d)(4) and 4 C.F.R. 21.2(a)(3), if there is an agency appellate review of the contracting officer's decision on the protest, it will not extend GAO's timeliness requirements. Therefore, any subsequent protest to the GAO must be filed within 10 days of knowledge of initial adverse agency action. E. Protests filed through the ombudsman: 1. If the protester protests directly through the ombudsman, the ombudsman will send a written ruling and a summary of the reasons supporting the ruling to the protester by - Certified Mail (Return Receipt Requested) within 35 days after the protest was filed. 2. Protests filed directly through the ombudsman cannot be appealed within the agency. F. Dismissal of Protests. The agency may dismiss protests when protesters file protests through the GAO or CFC while their protests are pending at the agency level; and for failure to comply with any of the requirements of these agency protest procedures. For example, the agency may dismiss protests that are procedurally or substantively defective (e.g., the protest is untimely, or the protest fails to clearly state legally sufficient grounds of protests).