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DT | Warehouse Inventory Management Sys RFI CY2026

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SFGOV-0000011902State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Department of Technology for the City and County of San Francisco is issuing a Request for Information (RFI) under solicitation number SFGOV-0000011902 to identify modern, cloud-based Software as a Service (SaaS) Warehouse Inventory Management solutions. The objective is to centralize the receiving, tracking, distribution, and reporting of non-serialized consumable materials used across departmental technology operations. Key functional requirements include the ability to manage a centralized catalog, configure stock thresholds with automated alerts, provide a web-based employee request portal with digital signatures, and manage obsolescence workflows. The system must support robust barcoding capabilities, including the generation of internal labels and the ability to scan packing slips and vendor barcodes to retrieve associated purchase orders. Technical specifications require seamless integration with PeopleSoft for purchase orders and ServiceNow for buy requests, as well as the implementation of Role-Based Access Control (RBAC) and data encryption both at rest and in transit. As this is an RFI for planning purposes, it is not a competitive solicitation and will not result in a contract or reimbursement for participation costs. Interested vendors must submit their responses by October 30, 2026, at 4pm PST, utilizing a structured format that categorizes requirement support as fully out-of-the-box, supported with configuration, or supported with customization. Respondents are also asked to provide a ten-year total cost of ownership estimate and a typical implementation schedule for government organizations of similar size.

General Info

San Francisco RFI for a cloud-based SaaS warehouse inventory management system.

Agency

California → Department of Technology

NAICS

541614 - Process, Physical Distribution, and Logistics Consulting Services

Place of Performance

San Francisco, CA, USA

Set-Aside

NONE

Documents

1

San Francisco Warehouse Inventory Management System RFI

XLSX, High priority: read this firstrfi
High

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Timeline

2 updates
PhaseSources Sought
Posted

Sources Sought

Notice updated

Response deadline changed from Aug 31, 2026 to Oct 30, 2026. The notice description changed.

Notice updated

The response deadline was removed. The notice description changed.

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Organization & Contact Information

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AgencyCalifornia → Department of Technology
Contacts1 person available
OfficeN/A
Organization / AgencyCalifornia → Department of Technology
Office AddressN/A
Contacts
Fan-Wa Wong
contact@example.gov
+1 (555) 000-0000

Full Description

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*** UPDATE on 10.23.2026: ******* This Request for Information for San Francisco Warehouse Inventory Management System is hereby CANCELLED on 10.23.2026 No responses are due nor expected. *** UPDATE on 8.26.2026: ******* 1.) Response Deadline has been extended to Monday 10/30/2026 at 4pm PST. 2.) City Answers to all Vendor Questions are NOT yet published. City is currently working on the answers. No other changes are made. ***************************************************************************************************** *** UPDATE on 7.20.2026: ******* 1.) Response Deadline has been extended to Monday 8/31/2026 at 4pm PST. 2.) City Answers to all Vendor Questions are NOT yet published. City is currently working on the answers. No other changes are made. ------------------------------------------------------------------------------------------ The Department of Technology (DT) for the City and County of San Francisco is seeking information on modern Warehouse Inventory Management solutions to support the management of non-serialized consumable materials used across departmental technology operations. DT is interested in a cloud-based Software as a Service (SaaS) platform that can centralize receiving, inventory tracking, distribution, and reporting for consumable assets stored in the DT warehouse. The desired solution will streamline warehouse workflows, automate inventory transactions, and provide real-time visibility into inventory levels and usage across operational teams. The RFI is not a competitive solicitation. This RFI is to be used solely for information and planning purposes by the City and will not result in a contract. As part of this, the City reserves the right to invite vendors to demonstrate their products and services. Submissions will not be scored or otherwise evaluated for merit. The City will not reimburse participants for any costs in connection with this RFI.

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