Dual-Head, Direct Strain-Control Dynamic Shear Rheometer (DSR)

DUAL-HEAD, DIRECT STRAIN-CONTROL DYNAMIC SHEAR RHEOMETER (DSR) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Subpart 13.5, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is 41-10-14016 and is being issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-76, effective July 25, 2014. The associated North American Industrial Classification System (NAICS) code for this procurement is 334519 and the small business size standard is 500 employees. This procurement is unrestricted and is open to all sources. The Department of Transportation/Federal Highway Administration (FHWA) has a requirement for a Dual-Head, Direct Strain-Control Dynamic Shear Rheometer (DSR) that measures the rheological properties of asphalt binder between very low winter pavement surface temperatures and very high summer pavement surface temperatures in North America. See Attachment 1: Specifications. The following FAR clauses and provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Items, FAR 52.212-2, Evaluation-Commercial Items, the following factors shall be used to evaluate offers: The Government intends to award a firm fixed price purchase order resulting from this combined synopsis solicitation to the qualified responsible offeror whose offer conforms to the requirements and is the Low Price Technically Acceptable. Technical acceptability is based on the vendor documentation meeting the specifications followed by an on-the-Government-site demonstration showing compliance with the specifications. 1. Technical Capacity The Technical submission shall show that the offeror's product meets all the specifications as listed in Attachment 1 in addition to compliance with on-the-Government-site demonstration showing compliance with the specifications. 2. Price The offeror shall state the total firm-fixed-price for a Dual-Head, Direct Strain-Control Dynamic Shear Rheometer based on the Specifications on Attachment 1 and as follows: TOTAL PRICE $ _________ Composed of: � Dual-Head, Direct Strain-Control Dynamic Shear Rheometer $____ � Personal computer and associated software for data acquisition and test control $____ � Black and white laser printer $____ � Installation and set-up of equipment and all associated components at: FHWA, Turner Fairbanks Research Center, 6300 Georgetown Pike, McLean, VA 22101 $____ � On-site operational training of equipment and software $____ � On-site verification of functionality $____ � Operational Manual $____ � One year warranty covering all parts, labor, and travel to FHWA, Turner Fairbanks Research Center, 6300 Georgetown Pike, McLean, VA 22101 to ensure proper operation of equipment $____ � Three year warranty covering software to include upgrades or revisions as they are released $____ Quotations will be reviewed for page limitations. Pages exceeding the page limitation will be eliminated from evaluation. A quotation receiving an "Unacceptable" or "Fail" rating in one or more factors may be removed from further consideration for award. FAR 52.212-3, Offer Representation and Certifications-Commercial Items. Vendors are advised that they shall include a completed copy of this provision FAR 52.212-4, Contract Terms and Conditions-Commercial Items, FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. The following optional clauses at 52.212-5 apply: 52.203-6, 52.204-10, 52.209-10, 52.219-8, 52.219-13, 59.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36. 52.222-37, 52.222-40, 52.223-18, 52.225-3, 52.225-13, 52.232-33 The following Department of Transportation Clauses apply: 1252.223-73 OFFER SUBMISSION INSTRUCTIONS The quotation package shall include the following items. Submission of a quotation that does not contain all the items requested below may result in elimination from consideration for award. All text shall be no less than single-spaced and printed black on white paper. Color is acceptable to highlight or call out to a specific detail, graphics, photos, etc. and for Company stationary and logos. Printing shall be easily readable (12-pitch type or 10 point proportional spacing). Cross references should be utilized to preclude unnecessary duplication of data between sections. A page shall be an 8 � x 11 " sheet of paper, minimum of 1" margins. Letter size and spacing requirements for illustrations and tables may be at the discretion of the vendor but must easily be readable. Fold-outs with diagrams and tables will be counted as one page and shall not exceed an 11 x 17" sheet of paper. The vendor shall number each page in order to eliminate any confusion. In the event the vendor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. Page Limitation. Pages shall be numbered sequentially from "1" through the total number of pages in each volume. The quotation shall not exceed the page limits stated for each volume. Any pages in excess of that listed will be disregarded, and will not be included in the quotation evaluation. The Government will not accept any changes to the vendor's quotation after the closing date of this solicitation. Page limits do not include covers for volumes, table of contents, indices, title pages, cross reference indices, and section dividers if they are inserted solely to provide ease to the reader in locating parts/sections of the quotation. Page limits do include all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. Digital copies shall be provided on CD-ROM disk in Microsoft Word, PowerPoint, Excel and/or Adobe PDF formats. Due to the submission format requirements described herein, electronic, email, and faxed quotations will not be accepted. 1. Technical Proposal (original plus five copies) page limit-10 pages The Technical Proposal shall show that the offeror's proposed product meets all the requirements of the Technical Capacity stated in Attachment 1. 2. Price Quotation (original plus three copies) page limit-5 pages The price volume shall include: a. Contractor name, address, telephone number, email address, and FAX number b. Contractor DUNS number and CAGE code c. Solicitation number d. Firm-fixed price, broken out in accordance with Item 2, Price, above. e. The offer agrees to hold its offer firm for 120 calendar days from the date specified for receipt of offers. Responses to this solicitation shall be submitted to Pauline Jaffe, Contracting Officer, Department of Transportation, Federal Highway Administration, Office of Acquisition and Grants Management, 1200 New Jersey Avenue S.E. (E66-107), Washington, D.C. 20590 and are due no later than 11:00 a.m. local time on August 11, 2014. Electronic submissions via email or fax will not be accepted. Vendors shall mail quotations through a commercial/Government carrier or be hand carried. The Government is not responsible for delays encountered in the mailing process. Vendors are encouraged to submit their quotations with adequate lead time to compensate for delays. NOTE: Security procedures prohibit non-uniformed couriers from delivering material directly to offices in the DOT building. Only uniformed couriers from FedEx and the United Parcel Service, who are dressed in a uniform bearing their organization's name and possessing official identification, may deliver material directly to the Office of Acquisition Management. Other couriers and individuals must deliver material to the mail room/visitor's center at the new DOT building's main entrance at 1200 New Jersey Avenue, SE. The guard may accept the material, dismiss the courier, and then the material will be examined and x-rayed prior to being delivered to the FHWA Office of Acquisition and Grants Management through the normal building mail delivery procedures. This could add one or more working days to the delivery time. FHWA is not responsible for pick-up of vendor's quotation from DOT security guards nor from the DOT mail room. Vendors shall make allowances for these procedures in order to assure that offers arrive on time. Questions regarding this requirement shall be submitted electronically to Pauline.Jaffe@dot.gov by August 5, 2014.