Education Specialty Promotional Products

Northwest ISD is seeking vendors to supply education specialty promotional products district-wide on an as-needed basis for a one-year term from July 1, 2026, to June 30, 2027. The solicitation, numbered 026-028-05-019 and posted on May 4, 2026, requires vendors to provide a range of items including apparel, drinkware, bags, plaques, framing, motivational items, and trophies, with pricing submitted as catalog discounts off published rates. All deliveries must be made FOB destination with freight prepaid to any location within the Northwest Independent School District boundaries, and vendors must ensure timely fulfillment without substituting products without written approval. Compliance with Texas state laws is mandatory, including certification that the vendor does not boycott Israel, is not listed on the Texas Comptroller’s restricted businesses list for dealings with Iran, Sudan, or foreign terrorist organizations, and does not use telecommunications or video surveillance equipment from prohibited entities such as Huawei, ZTE, Hikvision, or Dahua. Vendors must also certify they do not discriminate against firearm or energy companies if they have ten or more employees and the bid exceeds $100,000, and must disclose any criminal history of key personnel or owners under Texas Education Code provisions. All responses must include completed certifications such as the Certificate of Interested Parties (CIP Form 1295), IRS Form W-9, and affirmations regarding non-collusion, open records compliance, and adherence to SB 22 and SB 943 requirements. Contractors must ensure all employees with direct contact with students undergo criminal background checks and submit required documentation promptly. The contract is contingent upon annual legislative funding and may be terminated without penalty if funds are not appropriated. Submissions are due by June 1, 2026, at 2:00 PM Central Time via electronic submission through the designated portal or by mail to the Northwest ISD Purchasing Department, with inquiries directed to Jennifer Sutton. While no formal contract value is stated, pricing is based on vendor-provided discount percentages off standard catalogs, with potential for renewal subject to a 5% annual price escalation. No UEI, CAGE code, or CLIN/SLIN structure is required, and no specific inspection criteria or packaging standards are outlined beyond adherence to delivery and compliance terms.