Effluent Decontamination System (EDS) and Thermal Tissue Autoclave Maintenance - National Bio and Agro-Defense Facility

This solicitation, numbered 1232SA26Q0790, is a combined synopsis and request for quotation for comprehensive maintenance and operational support services for the Effluent Decontamination System and Thermal Tissue Autoclave Systems at the National Bio and Agro-Defense Facility in Manhattan, Kansas. The acquisition is structured as a total small business set-aside under NAICS code 238290, with a small business size standard of $22 million, and is intended for award as a firm fixed-price purchase order. The base period of performance runs from September 30, 2026, through September 29, 2027, with four one-year option periods extending through September 29, 2031. The contract requires the contractor to provide all labor, equipment, materials, tools, and supervision necessary for the annual certification of eleven EDS units and four TTA systems, including Pall factory-authorized filter servicing with water intrusion and forward flow testing, 40 hours of on-site support, up to 16 hours of phone support, and the preparation of detailed inspection and repair reports within 14 days of certification. All work must comply with manufacturer guidelines, industry standards including UBC, NFPA, ANSI, and NEC, and all applicable local, state, and federal regulations. Offerors must submit a complete SF-1449 form with pricing in whole dollars, and failure to propose prices for all line items will result in non-responsiveness. A detailed technical approach is mandatory and serves as a pass/fail gate—without it, proposals are disqualified. Evaluations will prioritize technical qualifications over price, with award going to the highest technically rated offeror whose price is fair and reasonable and whose past performance is acceptable or neutral; trade-offs are not permitted and the lowest-price offeror will not automatically be selected. The contractor must utilize qualified PRI technicians or engineers due to proprietary equipment, and all personnel must successfully complete a Tier 2 background investigation and receive USDA Personnel Security Office approval before gaining facility access. All digital media must be treated as Controlled Unclassified Information and sanitized or destroyed at contract closeout with written verification. Contractors are solely responsible for safety compliance, including providing hard hats, safety vests, long pants, work boots, barricades, warning lights, and adherence to lock-out/tag-out policies. Invoicing is required through the Invoice Processing Platform, with payment triggered upon completion of performance standards and approval of monthly