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EHR Implementation and Go-Live Services

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State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for EHR Implementation and Go-Live Services involves the end-to-end deployment of Electronic Health Record systems for prime contractors operating within Seneca County jail projects. The scope of work includes developing comprehensive implementation plans, providing critical on-site support during the go-live phase, and executing post-implementation optimization to ensure system efficiency. A primary objective is the delivery of a fully operational EHR system and a workforce proficient in its use. The selected provider will be responsible for conducting specialized training for both medical and mental health personnel. Success in this role requires deep expertise in incarcerated patient program workflows and strict adherence to New York State cybersecurity standards. Interested parties must respond by November 6, 2026, to support this initiative for Seneca County.

General Info

EHR implementation and go-live services for Seneca County jail projects by November 2026.

Documents

This scope was carved out of 2139970.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

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Electronic Health Record (EHR) for Seneca County jail

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Organization & Contact Information

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AgencyNew York → Seneca County
ContactsNo contacts available
OfficeN/A
Organization / AgencyNew York → Seneca County
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs end-to-end deployment of EHR systems for prime contractors on Seneca County jail projects. Develops implementation plans, provides on-site go-live support, and performs post-implementation optimization. Conducts staff training for medical and mental health personnel. Requires knowledge of incarcerated patient program workflows and NYS cybersecurity standards. Delivers a fully operational EHR system and trained staff.

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Electronic Health Record (EHR) for Seneca County jail
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Seneca County is soliciting proposals for an integrated Electronic Health Record (EHR) and Practice Management System to support medical, mental health, and substance use disorder services within its jail. The selected solution must provide a single clinical and billing platform that ensures full compliance with New York State and federal regulatory requirements, including HIPAA and 42 CFR Part 2. A critical requirement is the system's ability to support the transfer of necessary paperwork to NYSDOCCS upon inmate transfer. The scope of work encompasses the full lifecycle of the system, including implementation, data migration, staff training, and ongoing support and updates. The contract is envisioned as a three-year term starting January 1, 2027, with the possibility of two one-year extensions. Proposals will be evaluated based on a weighted scoring matrix, with the highest priority placed on regulatory compliance (25%) and functional support (20%), followed by usability, reporting, implementation planning, vendor experience, and overall cost. Vendors must submit a comprehensive proposal by November 6, 2026, including mandatory certifications regarding non-collusive bidding, sexual harassment statements, and non-discrimination authorities. Payments are processed within thirty calendar days of approved invoicing, provided a current IRS W-9 is on file.
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