Elections Mailing Services

Washington County, Oregon, a rapidly growing suburban jurisdiction with a population of approximately 620,000, is seeking proposals for Elections Mailing Services under solicitation number 2026.033-RFP, issued by the Assessment and Taxation agency. The contract is designed to support the County's Elections Division, located in Hillsboro, which is responsible for managing election-related communications across a diverse and geographically varied population that includes urban, suburban, and rural areas. With a deadline for responses set for April 10, 2026, the County is looking to engage a professional service provider who can efficiently handle the mailing requirements essential to election processes. Points of contact for this solicitation include a Senior Accounting Assistant and a Procurement Analyst II, ensuring structured communications and procurement oversight. The contract framework emphasizes a clear independent contractor relationship governed by Oregon law, detailing payment terms generally 30 days post-invoice approval, and comprehensive contract administration. The professional services contract stipulates compliance with mandated insurance coverages, including Commercial General Liability, Automobile Liability, Professional Liability, and Workers' Compensation, as well as optional protections such as Pollution and Cyber Liability. Additionally, the contractor is required to name the County as an additional insured, secure waiver of subrogation rights, and provide certificates of insurance as evidence of coverage. These provisions ensure risk mitigation and compliance with county requirements, reinforcing the contractual relationship while supporting the County’s operational needs during a critical civic function.