Electric MRL Elevator Replacement – U.S. Embassy Rome, Italy
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Department of State, through the Regional Procurement Support Office in Frankfurt, is preparing to issue a Firm Fixed-Price contract in the third quarter of 2026 for the complete replacement of a 1600 kg Machine Room Less (MRL) elevator at the Mel Sembler Building within the U.S. Embassy compound in Rome, Italy. The project involves removing the existing elevator and installing a new rail-supported MRL gearless PM motor system with regenerative drives, including structural assessments to ensure the building can safely support the new equipment’s loads and seismic demands. The estimated contract value ranges from $500,000 to $1,000,000, and the successful contractor must manage all aspects of construction, coordination, and supervision to meet strict timelines and safety standards. Interested firms must submit a letter of interest by July 14, 2026, 15:00 CEST, including their full legal name, point of contact details, and physical and mailing addresses, sent exclusively via email to baltaa@state.gov. Companies must be fluent in English and demonstrate the ability to legally operate in Italy, providing detailed documentation on licensing, authorization, visa requirements, and associated timelines. Additionally, bidders must complete and submit an Application for Solicitation Document checklist; failure to do so will result in automatic disqualification. The awardee will be required to supply Irrevocable Letters of Credit equal to 40% of the contract value and must be registered in the System for Award Management (SAM) prior to contract execution. Solicitation documents will not be publicly posted on SAM.gov and will be released only to qualifying firms that submit the required documentation. Competition is open under full and open procedures, governed by U.S. federal laws and regulations.
General Info
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DC, ITASet-Aside
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Organization & Contact Information
Full Description
The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Quotes (RFQ) for:
Electric MRL Elevator Replacement – U.S. Embassy Rome, Italy
The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price type contract during the third quarter of calendar year 2026.
The successful contractor shall provide complete construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of the contract within the established timeframe.
The United States Embassy Rome, Italy requires the replacement of a Machine Room Less (MRL) 1600 kgs (3530lbs) elevator at the Mel Sembler Building located within the U.S. Embassy Rome, Italy main compound. The Work shall encompass but is not be limited to:
- Removal and replacement of existing elevator in its entirety with a new rail supported Machine Room Less “MRL” gearless/PM motor type with regenerative motor control drives/inverters
- Review of existing structures to verify they can adequately support the forces introduced by the new MRL elevator (e.g., beams and columns for guide rail reactions, pit floor for buffer and counterweight loads, lateral bracing systems for seismic forces, etc.).
The magnitude of this project is anticipated to be between $500.000,00 and $1.000.000,00
Companies interested in the solicitation should express their interest by written correspondence, no later than July 14, 2026, 15:00 CEST at the following email addresses baltaa@state.gov and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. Please do not telephone.
Firms shall be knowledgeable in written and spoken English.
The solicitation package/documents shall not be placed on SAM.gov. Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.
APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST
In applying for the solicitation material, you are acknowledging that your company can reach compliance with the following highlighted requirements included in the solicitation.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:
a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,
b. Details of your findings and a description of what your organization will be required to undertake to obtain licensing, and
c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.
You will be required to provide information that clearly shows you are able to perform work in Italy. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.
Irrevocable Letters of Credit (ILOC): The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract.
If you have been SAM* registered, please include below. Please note that the requirement to be SAM registered, will be a mandatory requirement upon contract award.
UEI number: _______________________ SAM Registered: ( ) Yes ( ) No
* System for Award Management: https://sam.gov
The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.
Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.