Electrical Gear and Transformer Maintenance, National Bio and Agro-Defense Facility, Manhattan, Kansas

This solicitation for Electrical Gear and Transformer Maintenance at the National Bio and Agro-Defense Facility in Manhattan, Kansas, is issued as a combined synopsis/solicitation under FAR Part 12 for commercial items and is set aside exclusively for small businesses as a Total Small Business Set-Aside under NAICS code 238210, with a small business size standard of $19,000,000. The contract is anticipated to be a Firm Fixed Price arrangement with a one-year base period and four optional one-year extension periods, for a potential total duration of five years. The base year estimate is $10,000, with pricing structured across three CLINs: routine maintenance services, up to twelve estimated service calls, and a $10,000 pool for unscheduled repairs and parts, where parts are billed at actual cost and invoicing is capped at the CLIN limit. All work is to be performed on-site at NBAF, requiring contractors to submit detailed technical proposals addressing performance work statement requirements, provide resumes of the designated Project Manager, and submit two relevant past performance case studies. A mandatory site visit is required for technical acceptability, and access to Attachment 7—which contains sensitive information—is contingent upon execution of a Non-Disclosure Agreement submitted to designated USDA points of contact. The evaluation process follows a Lowest Price Technically Acceptable (LPTA) methodology, where the lowest-priced offer must first be determined technically acceptable and have an acceptable or neutral past performance rating to be considered for award; failure on either criterion results in moving to the next lowest quote. Technical acceptability is assessed against Performance Work Statement requirements including preventative maintenance, repairs, inspections, log keeping, and integration of detailed job plans into NBAF’s Maximo system. The contractor must maintain a Quality Control Plan and comply with a comprehensive Quality Assurance Surveillance Plan that allows the Contracting Officer’s Representative to adjust surveillance levels based on performance. Key personnel must be subject matter experts with experience in the specific equipment, including Power Command Electrical Paralleling Gear and Zig-Zag transformers. All personnel require a Tier 2 background investigation for facility access, must adhere to Federal conduct regulations, uphold High-Reliability Organization standards, and treat all media as Controlled Unclassified Information with strict sanitization requirements upon contract closeout. Offerors must comply with FAR and AGAR clauses related to whistleblower rights, trafficking prevention, payment acceleration for small business subcontractors, security prohibitions, and anti-discrimination certifications, including a