Electroencephalograph (EEG) System and Review Station

Synopsis/Solicitation for Electroencephalograph (EEG) System and Review Station : This synopsis/solicitation is expected to result in the award of a firm-fixed price contract for an Electroencephalograph (EEG) System and Review Station as described in Attachment I to the Solicitation, entitled "Statement of Work." This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12, as supplemented with additional information included in this notice. An award, if any, will be made to the responsible Offeror who submits a proposal that: 1. Conforms to the requirements of the solicitation. 2. Receives a rating of "Acceptable" on the Technical Capability evaluation factor. 3. Contains the lowest price technically acceptable (LPTA). Submittal of quotes in response to this solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offeror's responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet website http://farsite.hill.af.mil. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the proposals received. The Solicitation Number for this requirement is FA8601-18-R-0098 and is hereby issued as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This acquisition is full and open competition. Requirement: See Attachment I to the Solicitation entitled, "Statement of Work." The Government is in need of 2 each: Electroencephalography (EEG) acquisition systems with HIPPA-compliant storage and ability to review at remote sites. The time of day should be recorded along with the EEG data and any other information that could be used for finding events in the stored record. The recording itself should contain all of the technologist's comments and should be possible to enter free-text comments. In addition, there should be provisions for automatically recording information such as impedance values, sampling frequency, filter settings, and gain montage selections. In addition, the Government is in need of 1 each: EEG review station should be compatible with the EEG acquisition systems. The system should include 2 monitors and enough storage for 3 years of EEG data. NAICS Code: 334510: Electromedical and Electrotherapeutic Apparatus Manufacturing Business Size Standard: 1,250 Employees Acceptable means of Submission: All submission must be submitted electronically to the following email address cassaundra.jenks@us.af.mil by 30 August 2018, 12:00 PM EST. Any correspondence sent via email must contain the subject line, "FA8601-18-R-0098, EEG System and Review Station." The entire proposal must be contained in a single email, unless otherwise approved, and must not exceed five megabytes, including attachments. Emails with compressed files will not be accepted. Note that email filters at Wright-Patterson Air Force Base are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the email may not get through the email filters. Also, be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls, or .xlsx documents are sent. The email filter may delete any other form of attachments. Delivery Schedule: 14 Days after Contract Award Delivery Destination: Wright-Patterson AFB, OH Area A, Building 830 Delivery Type: FOB Destination (As defined in FAR 2.101 - Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.) Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination. The quotations may be in any format but MUST include: 1. Proposing company's name, address, DUNS number, Cage Code, and TIN 2. Point of contact's name, phone, and email 3. Quotation number and date 4. Timeframe that the quote is valid, no less than 60 days 5. Individual item price 6. Shipping price (FOB Destination) 7. Total price, NOTE: Progress Payments are not authorized 8. Delivery Schedule 9. Completed copy of FAR 52.212-3 Alternate I, FAR 52.222-22 and FAR 52.222-25, and FAR 52.209-11, only if not completed online in the System for Award Management (http:www.sam.gov). See Attachment I to the Synopsis entitled, "Reps and Certs," also see the section titled, "Representations and Certifications" listed below. Important Notice to Contractors: Quotation MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements listed above. The Contracting Officer will review quotations based on the factors listed in this solicitation and the information furnished by the Offeror. Before price is considered, the proposal must meet the technical specifications of this solicitation. Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow - Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. Representations and Certifications: Offerors shall complete and submit the following representations and certifications with the offeror's price proposal/quote, unless the offeror has completed the representations and certifications online in the System for Award Management (http://www.sam.gov), and the existing online representations and certifications are current, accurate and complete: FAR 52.212-3 -- Offeror Representations and Certifications-Commercial Items (Jan 2017) with its Alternate I (Oct 2014) FAR 52.222-22 -- Previous Contracts and Compliance Reports. (Feb 1999) FAR 52.222-25 -- Affirmative Action Compliance. (Apr 1984) FAR 52.209-11 -- Representation by corporations regarding delinquent tax Liability or a felony conviction under any federal law (Feb 2016)