ELECTRONIC MEDICAL RECORD SYSTEM

The County of Simcoe is soliciting proposals under RFP No. 2026-092 for the implementation, configuration, training, support, and ongoing operation of a comprehensive Electronic Medical Record (EMR) system to support its Community Paramedicine program. The objective is to establish a secure, scalable, and user-friendly platform for clinical documentation, patient management, scheduling, and reporting that functions in both mobile and office-based environments. The successful proponent will be responsible for all software licensing, technical support, and maintenance, with a target system transition date set for mid to late January 2027. The contract features an initial term from October 1, 2026, to September 30, 2028, with the possibility of three additional one-year renewals. Award decisions will be based on a weighted scoring system of 1,400 points, focusing on corporate capacity, solution functionality, and implementation strategies, with a financial evaluation based on the total five-year cost of ownership. Key requirements include a professional liability insurance limit of two million dollars per claim, the provision of performance and payment bonds, and a mandatory privacy impact assessment. Proposals must be submitted online by October 12, 2026, and must adhere to strict formatting and page limits.