Electronic Records Management System

The Indian Health Service is preparing to implement an Electronic Records Management System to ensure full compliance with the National Archives and Records Administration and Office of Management and Budget Memorandum M-23-07, which mandates the cessation of all new transfers of permanent or temporary analog records after June 30, 2024. This initiative requires the agency to transition entirely to digital recordkeeping processes, eliminating reliance on paper-based documentation for all federal records. The system must support the secure, accurate, and permanent preservation of electronic records in alignment with federal archival standards, ensuring continuous access and auditability while meeting legal and regulatory obligations. The procurement is forecasted under NAICS code 423430 and is intended to address the urgent need for a robust, scalable, and compliant digital records infrastructure. The program point of contact is Carl Mitchell, reachable at carl.mitchell@ihs.gov, while Chris McGucken, the Contracting Officer, can be contacted at christopher.mcgucken@ihs.gov for procurement-related inquiries. The system will be deployed across the Indian Health Service’s operations, with no specified geographic limitations for performance, and is expected to integrate seamlessly with existing federal information systems. While no solicitation has yet been issued, the forecast signals imminent action to meet the June 30, 2024 deadline and to future-proof the agency’s recordkeeping practices.