Elevator Inspections - Cleveland, OH Louis Stokes VA Medical Center

The contract covers annual, semi-annual, and 30-day follow-up inspections for 19 traction and 13 hydraulic elevators at the Louis Stokes VA Medical Center in Cleveland, Ohio, with a mandatory five-year full load test included. The base performance period runs from May 1, 2026, to April 30, 2027, with four optional one-year extension periods through April 30, 2031, each increasing in price from $12,800 to a maximum of $21,760 in the final option year, bringing the total potential contract value to $76,800. All services must comply with ASME A17.1, ASME A17.2, ADAAG, and fire service safety codes, and inspection reports must be submitted with corrective actions completed within 30 days of identified deficiencies. Work is performed on-site at the medical center and Fisher House, with strict access controls, a prohibition on handling VA sensitive patient data, and mandatory use of FIPS 140-2 validated encryption for any information touched during performance. The contract is a Service-Disabled Veteran-Owned Small Business set-aside awarded to SouthCo Services LLC, which must perform at least 50% of the work itself and comply with reporting requirements under FAR 52.204-10 for subcontract awards over $30,000 and FAR 52.204-25/30 for prohibited sources. The contractor is subject to the VAAR Key Personnel clause requiring 30-day notice and written approval before any key staff changes, and must follow strict check-in procedures at Sterile Processing Services. Invoicing is required electronically through the Tungsten Network, with payments processed via EFT, and all work must adhere to VA-specific IT accessibility standards under Section 508 and confidentiality rules that override standard FAR data usage provisions. The contract includes two option clauses—52.217-8 and 52.217-9—allowing for extensions up to 6 months total or additional years subject to a maximum 66-month duration cap, and incorporates deviation clauses around security prohibitions and whistleblower protections.