This Solicitation opportunity from Pennsylvania was posted on October 9, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The City of Philadelphia is seeking to establish a contract for Emergency Cleaning and Restoration services through a formal solicitation process. Bidders are required to submit their quotes via PHL Contracts by 10:30 AM on the specified bid opening date, with late submissions not being accepted. The contract aims to secure services within a budget range of $500,000 to $2,000,000, and it is managed by the Philadelphia Water Department, a Pennsylvania-based agency. The procurement is open to vendors under NAICS code 561720, which pertains to janitorial services, including cleaning and restoration work. The primary point of contact for this solicitation is Ramona Washington, who can be reached via email or phone for inquiries.
The contract emphasizes timely submission of bids and adherence to the specified deadlines to be considered. It is part of the city's efforts to ensure rapid response and effective management of emergency cleaning and restoration needs, likely in response to unforeseen events requiring immediate action. Interested vendors can access additional details and the bid documentation through the provided online link. This initiative underscores the city's commitment to maintaining public safety and infrastructure integrity through efficient and reliable service providers.
HighAI Summary for 2.5.10 Vendor Telephone Service Requirement: Section 2.5.10 requires the vendor to maintain continuous telephone service, including a local or toll-free number, available 24 hours a day, 7 days a week, including Sundays and holidays. It also requires the vendor to provide city agencies with contact information for at least two persons for service requests, including name, phone number, cell phone number, and email.
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PDF, High priority: read this firstrfq
HighAI Summary for B2522182 Bidder Experience and Reference Form: Bidder qualification form for solicitation B2522182. The document asks respondents to demonstrate a track record of responsiveness and quality work, confirm at least five years of prior experience with cleaning and restoration services including water extraction (categories 1 through 3), and provide references for similar services and work volume.
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PDF, High priority: read this firstspecifications
HighAI Summary for B2522182 Bid Specification Capacity Requirements: Bid specification section 1.9.3 for solicitation B2522182. It requires bidders to demonstrate capacity to clean and restore at least 12 properties per week, identify the number and makeup of work crews, and show sufficient equipment to perform the scope of work. The document lists crew staffing categories and daily workload capacity fields, including water extraction by category, content manipulation, demolition, and debris removal.
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PDF, High priority: read this firstamendment
HighAI Summary for B2522182 - City of Philadelphia SSE Terms and Conditions Addendum: Update to the City of Philadelphia SSE Terms and Conditions of Bidding and Contract. This addendum amends paragraph 29(a) / Section 14.10 to incorporate Philadelphia Code Chapter 17-1300, the Philadelphia 21st Century Minimum Wage and Benefits Standard. It sets minimum wage rate applicability by contract term and effective date, references CPI-based annual updates, and outlines minimum health and sick leave benefits requirements. The document also requires compliance verification, subcontractor notice flow-down, potential suspension/debarment for noncompliance, and waiver provisions.
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PDF, High priority: read this firstspecifications
HighAI Summary for B2522182 Cleaning and Restoration Staff Certification: This document section (1.9.2) sets contractor qualification requirements for cleaning and restoration services. It requires ANSI/IICRC certification for all cleaning and restoration work, states that subcontractor licenses are not acceptable as evidence of licensure by the City, and asks bidders to specify how field work will be executed. It also requests names and certification numbers for lead/supervisory staff and cleaning staff.
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PDF, High priority: read this firstifb
HighAI Summary for B2522182 Emergency Cleaning and Restoration Program: Invitation to Bid (B2522182) issued by the City of Philadelphia Procurement Department for the Water Department. Bid opening is October 28, 2024 at 10:30 AM via Zoom, with quotes submitted through PHLContracts. The solicitation covers an Emergency Cleaning and Restoration Program as a requirements contract with an initial 12-month term and renewal options through 6/30/2029. It includes bid instructions, bidder questions process, OEO anti-discrimination participation ranges, bid security requirements, contract term details, and specifications/evaluation sections.
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DOCX, High priority: read this firstsow
HighAI Summary for B2522182 Emergency Cleaning & Restoration Program - Economic Opportunity Plan: City of Philadelphia Economic Opportunity Plan for B2522182, Emergency Cleaning & Restoration Program. The document sets M/W/DSBE participation ranges, workforce diversity goals, and bidder responsibility requirements for a sealed bid procurement. It explains best and good faith effort standards, certification and reporting expectations, and the need for a Workforce Diversity Goal Plan before work begins. It is tied to the invitation and bid and governs subcontracting and labor participation commitments.
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PDF, High priority: read this firstspecifications
HighAI Summary for B2522182 Vehicles Bidder Requirements: Document section 1.9.5 sets vehicle requirements for bidders. It states that all bidders must have the necessary vehicles to transport crew and equipment to the work sites, and it requests details for up to six vehicles, including make, model, capacity, year, and whether each vehicle is owned or under a long-term lease. This appears to be a technical/bid qualification requirements page tied to solicitation B2522182.
DOCX
DOCX, High priority: read this firstsow
HighAI Summary for ECRP Major Points and Bylaws - Pre-Bid Meeting: Emergency Cleaning and Restoration Program (ECRP) pre-bid meeting document, originally dated May 6, 2024. It outlines major points, bylaws, standards, specifications, and detailed scope of work for emergency cleaning and restoration services for the City of Philadelphia PWD. Key content includes emergency response requirements, scheduling and inspection procedures, personnel qualifications, safety provisions, billing/labor rules, warranty expectations, moisture readings, documentation/photos, and remediation tasks for water/mud/sewage damage.
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PDF, High priority: read this firstwork-order-form
HighAI Summary for Philadelphia Water Department Emergency Work Order Request (Rev. 7/24): Philadelphia Water Department Emergency Cleaning & Restoration Program emergency work order request form, revised 7/24. The document authorizes a vendor to perform emergency cleaning and restoration services at a specified property, with instructions to coordinate schedule changes, complete work within 24-48 hours, and submit invoices with supporting documentation within 10 days. It includes a detailed rate schedule and work order form with labor, material, and equipment pricing for emergency response, cleanup, tear-out, drying, and related restoration services.
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PDF, Medium prioritycontract-document
MediumAI Summary for B2522182 SSE Terms and Conditions for PHLContracts 22: City of Philadelphia PHLContracts terms and conditions for submitting quotes under Bid Solicitation B2522182. This document covers preparation and submission requirements, authorization to contract, bid security enrollment, bid processing fee, specifications and alternates, and patent responsibility. It states that the contract incorporates the solicitation, quotes, specifications, amendments, certifications, and related attachments, and that these terms control in case of conflict.
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PDF, Medium prioritychecklist
MediumAI Summary for PHLContracts Seller Checklist SS&E: City of Philadelphia Procurement Department PHLContracts Seller Checklist for Services, Supplies, & Equipment (SS&E). This document provides step-by-step instructions for sellers on how to create and submit a quote in PHLContracts, including required fees, bid acknowledgment, pricing entry, subcontractor participation, terms and conditions, and attachment requirements. It also references annual bid security, bid processing, performance security, consent and authorization, pricing sheets, insurance, and bid bonds. No solicitation details are included; it is an internal submission checklist/instructions document.
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PDF, Low priorityother
LowAI Summary for B2522182 City of Philadelphia LBE Determination Form: City of Philadelphia Local Business Entity (LBE) Determination Form for opportunity/bid B2522182. The form explains local bidding preference eligibility, requires seller certification and supporting documentation, and asks the bidder to identify any LBE subcontractors and expected work percentages. It includes contract incorporation language, definitions, certification commitments, and submission requirements for LBE certification and annual affidavits.
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XLSX, Low priorityother
LowAI Summary for B2522182 Emergency Cleaning & Restoration Program - M/W/DSBE Participation Form: City Department of Commerce Office of Economic Opportunity form for Bid B2522182, Emergency Cleaning & Restoration Program. Rev. 11/2021. This 2-page spreadsheet template captures MBE/WBE/DSBE and disadvantaged business participation and workforce commitments for bids estimated over $100,000, including company details, work or supply effort, subcontractor/supplier status, quote received, dollar amount, percent of proposal, and certification/registry information. It includes instructions for certified firms and bidder quote attachment requirements.
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XLSX, Low priorityother
LowAI Summary for B2522182 Emergency Cleaning & Restoration Program - M/W/DSBE Participation Form: Page 2 of 2 of the B2522182 Emergency Cleaning & Restoration Program M/W/DSBE Participation and Workforce Commitments form (Rev. 11/2021). The form states bidder certifications for best and good faith efforts to meet workforce participation goals, including African American, Asian, Hispanic, and female journeyperson and apprentice hour targets, and requests listing any collective bargaining agreements. It appears to be a bidder commitment/supporting form for an emergency cleaning and restoration bid.
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PDF, Low priorityother
LowAI Summary for B2522182 Equipment Capacity Bid Form: Bid form page 1.9.4 requiring bidders to identify access to specified equipment, including standard and other equipment, and to list make/model for owned or long-term leased items or provide rental sources for as-needed rentals. Includes equipment categories such as dehumidifiers, air scrubbers, axial air movers, generators, power boxes, moisture monitors, carpet cleaners, dumpsters, digital cameras, and decontaminators.
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PDF, Low prioritycontact-form
LowAI Summary for B2522182 PHL Seller Contact Form: Seller contact form for Invitation and Bid B2522182, requesting pre-award and post-award contact information for vendor questions. The form includes fields for name, address, city/state/zip, telephone, fax, and email for both pre-award and contract administration contacts.
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PDF, Low priorityother
LowAI Summary for B2522182 Seller Customer References Form: A City of Philadelphia seller/customer references form used to collect customer reference information for firms other than city employees or departments. The form includes fields for firm name, address, contact details, type of work, years dealing with the firm, PO/contract number, department, and item references. No solicitation, award, or contract terms are shown.
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PDF, Low priorityspecial-notice
LowAI Summary for City of Philadelphia Annual Bid Security Program FY25: City of Philadelphia notice for the Annual Bid Security Program for Services, Supplies, and Equipment (SS&E) covering July 1, 2024 through June 30, 2025. It explains that bidders must enroll by submitting the registration form and paying the non-refundable $100 fee to be eligible for most SS&E bids. The notice provides payment and submission instructions, contact information, and notes that some professional consulting, public works, construction, and demolition bids are not covered.
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PDF, Low prioritycontract-document
LowAI Summary for City of Philadelphia PHLContracts Consent and Authorization Agreement: City of Philadelphia PHLContracts consent and authorization agreement and submission instructions for vendors registering on the eProcurement platform. The document explains that vendors must execute and submit the agreement before bid closing to be considered responsive, either by uploading it to the vendor profile or attaching it to the first quote. It includes registration and category confirmation steps, contact information, and agreement terms covering authorization, platform use, account security, and vendor responsibilities.
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AgencyPennsylvania → Philadelphia Water Department
It is the intent of the City of Philadelphia to acquire Emergency Cleaning and Restoration in accordance with Section 2 of this Invitation and Bid. All quotes must be submitted through PHL Contracts no later than 10:30 AM on the date that the related bid opens. Quotes will not be accepted after the bid opening. It is the Seller's responsibility to ensure that the quote is submitted in a timely manner.
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