Emergency Dockside Repairs for Sea Chest, CGC BEAR

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation will not be issued. The solicitation is issued as a Request for Quotations. The requirement is being solicited as a 100% Small Business Set-aside and using Simplified Acquisition Procedures per FAR Subpart 13. The NAICS Code is 336611 with a Small Business Size Standard of 1000 employees. The solicitation number is HSCG80-10-Q-P45DT8a. A Firm Fixed Price Purchase Order for the Definite Items is anticipated. Place of Performance: Vessel's homeport, located 4000 Coast Guard Boulevard, Portsmouth, VA. The period of performance is five (5) calendar days with a start date on or about May 6, 2010. For ship access, please contact LT Jarrod Deir +1 (555) 000-0000. The following is included as part of this combined synopsis/solicitation package: 1. Specification for Emergency Drydock Repairs, dated April 28, 2010, Revision-0 2. USCGC Drawings for CGC BEAR (WMEC 901) (a) The Contractor shall furnish all necessary labor, material, equipment and such other things as are necessary, except as otherwise specified, to perform Dockside repairs, and alterations to the vessel, in accordance with this solicitation and attached USCGC BEAR (WMEC 901) specification for emergency dockside repairs dated April 28, 2010/Revision 0. (b) Failure to read the specification in their entirety will not relieve the quoter from the responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so will be at the quoter's risk. Each quoter shall furnish the information required by the solicitation. PRICING DATA: CLIN 1-D - DEFINITE ITEM: Sea Chest, Install and Remove Cofferdam 1 JOB @ $_______________________________ CLIN A-O - OPTION ITEM: Composite Labor Rate 30 Hrs @ $___________________/HR= $_____________________ CLIN B-D - DEFINITE ITEM: GFP Report NSP EA NSP CLIN C-D - DEFINITE ITEM: Travel & Per Diem 1 JOB @ $________________________ TOTAL ALL: $________________________ Refer questions to Ms. Tara Holloway, Contract Specialist +1 (555) 000-0000. Quotes must arrive no later than 1:00pm (Eastern Time) May 5, 2010. Quotes may be sent via the U.S. Postal Service or hand delivered to: Surface Forces Logistics Center, Contracting and Procurement Division, CPD-C&P1-MEC, Attn: Ms. Tara Holloway, 300 E. Main Street, Suite 600, Norfolk, VA 23510. As per FAR 52.215-5 FACSIMILE PROPOSAL (OCT 1977), offerors may submit facsimile quotes as response to this solicitation. Facsimile proposals are subject to the same rules as paper proposals. The telephone number for receiving facsimile is: +1 (555) 000-0000. Quotes to be submitted FOB Destination, Inspection and Acceptance is at destination. Vendors should include warrantee term and conditions and prompt payment discounts with their quotation. The following FAR provisions and clauses apply to this request for quotation and are incorporated by reference and/or full text as required. The following FAR provisions and clauses apply to this request for quotation and are incorporated by reference and/or full text as required. 52.252.2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at this address: http://www.dhs.gov/dhspublic. FAR 52.204-4 Printed or Copied Double-sided on Recycled Paper (AUG 2000) FAR 52.204-6 Data Universal Numbering System (DUNS) Number (APR 2008) FAR 52.211-15 Defense Priorities and Allocation System Rating (APR 2008) FAR 52.217-5 Evaluations of Options (JUL 1990) FAR 52.222-1 Notice to the Government of Labor Disputes (FEB 1997) FAR 52.223-3 Hazardous Material Identification and Material Safety Data (JAN 1997) FAR 245-4 Reserved HSAR 3052.209-72 Organization Conflict of Interest (JUN 2006) HSAR 3052.271-91 Performance (DEC 2003) HSAR 3052.217-92 Inspection and Manner of Doing Work (DEC 2003) HSAR 3052.217-93 Subcontracts (DEC 2003) HSAR 3052.217-94 Lay Days (DEC 2003) HSAR 3052.217-95 Liability and Insurance (DEC 2003) HSAR 3052.217-96 Title (DEC 2003) HSAR 3052.217-97 Discharge of Liens (DEC 2003) HSAR 3052.217-98 Delays (DEC 2003) HSAR 3052.217-99 Department of Labor Safety and Health Regulations for Ship Repair (DEC 2003) HSAR 3052.217-100 Guarantee (JUN 2006) HSAR 3052.222-70 Strikes or Picketing Affecting Timely Completion of the Contract Work (DEC 2003) HSAR 3052.223-90 Accident and Fire Reporting (JUN 2006) HSAR 3052.242-71 Dissemination of Contract Information (DEC 2003) HSAR 3052.242-72 Contracting Officer's Technical Representative (DEC 2003) The provision at FAR 52.212-1, Instructions to Offerors- Commercial Items (JUN 2008) applies (with the exception of paragraph f). Quotes must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (AUG 2009) with its offer. The provision at FAR 52.212-2, Evaluation - Commercial Items (Jan 1999) Evaluation and Award: The government intends to award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation provides the best value to the government. The provision at FAR 52.212-3, Offeror Representations and Certification - Commercial Items (AUG 2009). Vendors are required to submit, a complete copy of the provision at Offeror Representations and Certifications-Commercial Items, with their quote. An offer shall complete only paragraph (j) of this provision it he offeror has completed the annual representations and certifications electronically the offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision. (End of clauses) FAR 52.212-4 Contract Terms and Conditions- Commercial Items (Mar 2009) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. CONTRACTING OFFICERS AUTHORITY No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. REQUIRED INSURANCE The Contractor shall, at its own expense, procure and maintain the following kinds of insurance with respect to performance under the contract. In accordance with HSAR 3052.228-70, Insurance (DEC 2003), the Contractor shall furnish the Contracting Officer with proof of insurance for the duration of the contract, including: 1. Ship Repairer's Liability - $500,000 per occurrence. 2. Comprehensive General Liability - $500,000 per occurrence. 3. Full insurance coverage in accordance with the United States Longshoremen's and Harbor Worker's Act. 4. Full insurance coverage in accordance with the State's Workmen's Compensation Law (or its equivalent) for all places of performance under this contract. The insurance certificate must provide the name of the US Coast Guard vessel and the contract number as specifically insured. MAINTAINING, REPORTING, AND DISPOSING OF GOVERNMENT PROPERTY IN THE PERFORMANCE OF A SHIP REPAIR CONTRACT 1. The Government Property Clause incorporated by reference delineates the Contractor's overall responsibility when taking possession of Government property in performance of a contract. In performance of this contract, the Contractor will be required to properly identify, track and control property within its possession. This includes, a) property furnished by the Government (GFP) to the Contractor in conjunction with specific CLIN Items. These items and their values are listed in the specification, b) property that is pre-existing in a location that during the course of performance will be replaced or renewed. 2. The items listed in the specification, as Government furnished property will be provided in the quantities designated. Government furnished property may be provided in person by an official Coast Guard employee, shipment via commercial carrier, etc. The Contractor shall sign for all Government furnished property using either a DD Form 1149, entitled, - Requisition and Invoice/Shipping Document or a DD Form 1348, entitled, - Issue Release/Receipt Document. A copy of the DD 1149 or DD 1348 must be sent within 48 hours of receipt of property, to the designated Government Property Administrator. The name of the individual assigned as Property Administrator will be furnished to the Contractor at time of award. The Contractor shall not take receipt of property that is not listed in the specification, has not been previously identified as becoming part of the contract (via contract modification) or which otherwise cannot be identified. Such irregularities shall be immediately reported to the Property Administrator. 3. The Contractor shall complete the report provided herein, entitled, - Government Property Report. This report is intended as a living document whereby relevant fields shall be filled in, maintained and kept current at all times. All property described in paragraph 1(a and b) above shall be reported on the report. At contract completion the Contractor and the Property Administrator shall ensure that all fields are appropriately completed. A signature block is provided at the end of the report for both parties to attest to the report's accuracy and completeness. The Government Property Report shall clearly delineate the complete track that all Government property took over the course of the contract. This completed report must accompany the Contractor's final invoice. Final payment may be delayed, without penalty of interest, until such time as the report is received. A separate copy of the completed report and any final DD 1149s or DD 1348s executed, as a result of carrying out disposition instructions shall be provided to the Property Administrator. 4. Pursuant to the Government Property Clause the authority to render disposition instructions of Government property associated with this contract is delegated to the Property Administrator. The Contractor shall comply with all instructions in the contract for the return of Government property to the Coast Guard. This includes Government property taken off the vessel (shafts, propellers, etc.), Government property returned to the vessel (special tools, etc.) or surplus Government property not used during performance of the contract. CONTRACT DEFICIENCY REPORT The Contracting Officer or Contracting Officer's Technical Representative (COTR) may issue a Contract Deficiency Report (CDR), MLCA Form 005. The Contractor shall respond in writing within 24 hours of receipt, unless otherwise approved by the Contracting Officer, to the COTR. The COTR will comment on the Contractor's response and will forward the Deficiency Report and comments to the Contracting Officer, with a copy to the Contractor, SFLC (MEC), the NESU and Program Manager. The Contracting Officer will render a final determination and provide it to the Contractor and COTR in writing. It is the policy of the Coast Guard to issue solicitation and a make contract awards in a fair and timely manner. To further this policy, the Commandant has created the position of Solicitation Ombudsman who is empowered to investigate issues raised by prospective offerors and resolve them, where possible, without expensive and time-consuming litigation. Potential quoters who believe that a Coast Guard solicitation is unfair or otherwise defective should first direct their concerns to the cognizant Contracting Officer. If the Contracting Officer is unable to satisfy the concerns, the quoter should then contact the Coast Guard Solicitation Ombudsman at the address below: Commandant (G-CPM-S/3) 2100 Second Street, SW Washington, D.C. 20593 Telephone +1 (555) 000-0000 FAX: +1 (555) 000-0000 Potential quoters should provide the following information to the Ombudsman in order to ensure a timely response: Solicitation number, Contracting Office, Contracting Officer, and solicitation closing date, Defense Priorities and Allocations System (DPAS) Rating: DO A3.