Emergency Lighting System - Vehicle Up-fitting

The Department of Law Enforcement, Sheriff Division in Hawaii, is soliciting bids to up-fit emergency response vehicles with emergency lighting systems and related equipment, under solicitation number B26003239. Vendors must submit separate bids for each line item listing specific vehicles to be modified, including the 2024 Chevy Tahoe SSV (Marked Patrol), Chevy Truck Lighting FY2026, and Chevy Traverse Admin Light FY2026. Work includes the installation of Whelen emergency lighting and sirens, Setina custody partitions and cargo systems, and 3M reflective vinyl decals, with all installations performed by factory-certified technicians. Contractors must be Whelen Engineering WEVT certified distributors, and all work must comply with manufacturer specifications, including corrosion-resistant metal coatings and minimal lighting flashback to vehicle occupants. Performance is limited to Oahu, Hawaii, and all vehicles must be available for inspection by the DLE Officer in Charge. Final acceptance rests solely with the overseeing officer, and any damage caused during installation must be repaired at the contractor’s expense. All contractors must maintain current Hawaii state certifications, including tax clearance from both the State of Hawaii and the IRS, a certificate of compliance from the Department of Labor and Industrial Relations, and a certificate of good standing from the Department of Commerce and Consumer Affairs, each issued within six months of submission. Compliance with federal, state, and county laws, including nondiscrimination requirements, is mandatory. Contract terms include indemnification, liquidated damages for delays, and termination rights for default or convenience. The State retains audit rights to cost or pricing data and personal information, with records to be maintained for three years after final payment. All personal information received must be safeguarded, with employees trained in security awareness and bound by confidentiality agreements; any breach must be immediately reported. Invoices must be submitted as originals, certifying completed work, and payments are subject to fund availability and state finance statutes. Contractors must disburse payments to subcontractors within ten days of receipt, excluding retainage. No oral modifications are permitted; all changes require written amendments signed by both parties. The contractor is responsible for securing and paying all personnel, and excusable delays resulting from unforeseeable events such as natural disasters or government actions may permit schedule adjustments upon timely notice.