The Department of Homeland Security (DHS), United States Coast Guard (USCG), Shore Infrastructure Logistics Center (SILC) Chief of Contracting Office for Base Support and Services, COB4, has a requirement to procure hotel rooms, full food services and full use facility services for the U.S. Coast Guard Emergency Operations in the event that a Category 2 or above hurricane or other disaster hits the Port Arthur, Texas or Lake Charles, Louisiana area. The selected Contractor shall provide all food, dining facilities, rooms, personnel, management, supervision, materials, supplies, utilities (except for government installed equipment) and the other items or services necessary. The objective of this effort is to assist the US Coast Guard Port Arthur, Texas Incident Command Post (hereinafter ICP), which is a 24 hour 7 day a week operational command center. This ICP will need to be stood up in a safe location that is away from the current hurricane and potential hazards and dangers resulting from the hurricane. This facility will also need to accommodate certain logistical needs in order to properly lead US Coast Guard post hurricane operations. At least 96 hours prior to landfall of anything equal or greater than a category 2 hurricane, an advance team will be deployed to this location to set up for the eventual ICP stand up. At 48 hours prior to landfall, a decision will be made to expand the operation, and more personnel will be arriving. If a similar storm to Hurricanes Katrina/Rita hit the Port Arthur area, this will require that USCG MSU Port Arthur stay for an undetermined period of time, due to the inability to return to the normal operations in the Port Arthur area. MSU Port Arthur will be forced to reconstitute full operations from the satellite location. HOTEL: The Coast Guard requires the "first right" of up to 150 rooms, full food service and 4 conference rooms as soon as it is known that normal operations will be impossible to be reestablished in the Port Arthur area. At a minimum, the hotel must have a queen size bed, telephone and television. The contractor shall specify any additional amenities being provided. If the hotel is a separate building from the conference rooms, the total distance between the two may not exceed .25 miles. Parking will be needed for up to 200 vehicles. CONFERENCE ROOM/OFFICE SPACE: Office space/conference rooms will be needed for the ICP to be set up and run by the U.S. Coast Guard MSU Port Arthur Hurricane Evacuation Team. The Coast Guard may require up to four office space/conference rooms (if unable to provide 4 please specify what is available and size) to house a day/night, 24-hour watch. One of the rooms must be able to accommodate approximately 4,800 square feet and the other three rooms must be no smaller than 120 square feet. The 4,800 square feet office space/conference room must be able to accommodate or have the potential to accommodate 30 phone/fax lines and 20 internet connections spread out in the room. The smaller conference rooms (no smaller than 120 square feet) must be able to accommodate or have the potential to accommodate 5 phone lines and 5 computer lines. The Contractor must also have the flexibility to increase the amount of lines needed as the operation grows. The facility shall be able to provide tables and chairs for at least 100 people. The 4,800 square feet conference room must be able to accommodate or have the potential to have 100 electric outlets distributed throughout the room. The other three smaller conference rooms must be able to accommodate or have the potential to accommodate 5 electric outlets distributed throughout each room. This acquisition is unrestricted; the applicable NAICS Code is 721110 and the Small Business size standard is $30M (average annual receipts). The contract type is an Indefinite-Delivery Indefinite-Quantity (IDIQ) Contract (base with four one year option periods if exercised by the government) with Fixed Unit Price Delivery Orders. The Request for Quotation (RFQ) will be issued utilizing procedures in FAR Part 12, Acquisition of Commercial Items and FAR Subpart 13.5, Test Program for Certain Commercial Items. The Coast Guard intends on making a single awards to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The estimated performance period for the Base Year is 01 November 2013 through 31 October 2014, with four (4) priced and evaluated one-year options. Contractors who have an interest in and capabilities to provide the required services must respond in accordance with the Request for Quote. Interested parties must be registered in the Central Contractor Registry (CCR) database and must have an active and complete registration status prior to award, during performance and through final payment of any contract and/or order resulting from this solicitation. Lack of active and complete registration in the CCR database will make a contractor ineligible for award. Contractors may obtain information on registration via the internet at www.ccr.gov or by calling (888) 227-2423. It is anticipated that the solicitation will be issued on or about 03 September 2013 with an anticipated due date for proposals of 27 September 2013. All interested small business firms are hereby notified that this solicitation will be available exclusively on the FedBizOpps website at www.fbo.gov. The RFQ, all attachments and all amendments will be published for viewing and printing from the FedBizOpps website. Interested parties are responsible for monitoring the FedBizOpps website for the solicitation and any amendments to the solicitation. Telephone, written, and E-mail requests for paper copies of the solicitation package or amendments will not be accepted, the solicitation must be extracted from the www.fbo.gov web site. Questions may be directed to the contract specialist via e-mail at emely.hagins@uscg.mil
