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Employee Benefits Brokerage and Consulting Services

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RFQ No. 2026-008State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The City of Santa Fe, Texas, is seeking statements of qualifications from licensed insurance brokerage and employee benefits consulting firms to manage its fully insured employee benefits program. The selected firm will provide year-round advisory, brokerage, renewal and carrier marketing, enrollment, administrative, communication, and employee support services. Key responsibilities include managing the annual renewal timeline for the October 1 plan year, preparing marketing submissions, and developing a transition implementation plan. To be eligible, firms must hold all required Texas Department of Insurance licenses, possess at least five years of experience in benefits brokerage, and demonstrate a track record of serving Texas municipalities or comparable public-sector employers. Submittals must be received in a sealed package by 2:00 p.m. Central Time on Monday, November 2, 2026, and must include one signed original, three copies, and a searchable PDF on a USB drive. Proposals are evaluated based on service model and employee support (30 points), renewal and negotiation approach (25 points), technology and administration (20 points), municipal experience (15 points), and overall compensation value (10 points). The City may conduct interviews between November 9 and 10, 2026, with a final staff recommendation anticipated for November 19, 2026. The anticipated contract effective date is December 1, 2026, contingent upon City Council approval and the availability of appropriated funds.

General Info

Santa Fe, Texas seeks licensed firms to manage its employee benefits program.

Agency

Texas → City of Santa Fe

NAICS

524210 - Insurance Agencies and Brokerages

Place of Performance

TX, USA

Set-Aside

NONE

Documents

1

City of Santa Fe RFQ 2026-008: Employee Benefits Brokerage and Consulting Services

PDF, High priority: read this first14 pages · rfq
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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyTexas → City of Santa Fe
Contacts1 person available
OfficeTX, USA
Organization / AgencyTexas → City of Santa Fe
Office AddressTX, USA
Contacts
Natalie Arnett
contact@example.gov
+1 (555) 000-0000

Full Description

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NOTICE OF REQUEST FOR QUALIFICATIONS CITY OF SANTA FE, TEXAS Employee Benefits Brokerage and Consulting Services RFQ No. 2026-008 The City of Santa Fe, Texas (the “City”) is requesting statements of qualifications from licensed insurance brokerage and employee benefits consulting firms to provide year-round advisory, brokerage, renewal and carrier marketing, enrollment, administrative, communication, and employee support services for the City’s fully insured employee benefits program. Sealed statements of qualifications must be received no later than 2:00 p.m. Central Time on Monday, November 2, 2026 , addressed to: City of Santa Fe Attn: Natalie Arnett, City Secretary 12002 Highway 6 Santa Fe, Texas 77510 Submittals sent by U.S. Mail may be addressed to P.O. Box 950, Santa Fe, Texas 77510, but must be received by the deadline. We will not accept postmarks, and we will not consider submittals received after the deadline. Submittals by fax will not be accepted. Packages must be clearly labeled “ RFQ No. 2026-008 – Employee Benefits Brokerage and Consulting Services .” Packages are available online at www.santafetx.gov . You may obtain the complete Request for Qualifications, including the scope of services, submittal requirements, and evaluation criteria, by emailing the City Secretary at citysecretary@santafetx.gov . Direct questions about this solicitation to Natalie Arnett, City Secretary, at citysecretary@santafetx.gov . All questions must be submitted in writing no later than 5:00 p.m. Central Time on Thursday, October 22, 2026. Responses will be issued by written addendum. Santa Fe City Hall is open Monday through Thursday, 7:00 a.m. to 6:00 p.m., and is closed on Fridays. Deliveries cannot be received on Fridays, weekends, or holidays. The City Council anticipates considering the staff recommendation on Thursday, November 19, 2026. The City reserves the right to reject any or all submittals, to waive any informalities or technicalities, and to accept the submittal determined to be most advantageous to the City. Publication Dates: First Publication: Friday, October 9, 2026 Second Publication: Friday, October 16, 2026

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