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Energy Management Information System and Utility Bill Population

Awarded
RFP-FS-2025-01-XCState & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Judicial Council of California issued solicitation RFP-FS-2025-01-XC to procure a SaaS-based Energy Management Information System (EMIS) and Utility Bill Processing (UBP) solution for approximately 450 facilities. The project scope includes the configuration and deployment of a system capable of automated utility bill collection, integration with weather stations, and the migration of five years of historical utility data. The selected contractor is responsible for providing advanced analytics and managed services, with a full implementation deadline of December 31, 2026. The contract structure allows for potential option terms extending the agreement through June 30, 2036. The procurement process involved a rigorous evaluation including a pre-proposal conference in June 2025, multiple addenda to clarify technical and business requirements, and a shortlist of three firms for interviews. Proposers were required to meet strict administrative and legal standards, including certifications for sustainability, small business or disabled veteran business enterprise status, and compliance with the Unruh Civil Rights Act and the Darfur Contracting Act. Following the evaluation period, the Judicial Council issued a Notice of Intent to Award the contract to Etech-360, Inc. dba 360S2G on October 7, 2025.

General Info

Etech-360 will provide SaaS energy management and utility billing for 450 California facilities.

Documents

31

Addendum 01 - EMIS and Utility Bill Population Services (RFP-FS-2025-01-XC)

PDF, High priority: read this firstamendment
High

Attachment 15 - Sustainability and Environmental Responsibility Exhibit (RFP-FS-2025-01-XC)

PDF, High priority: read this firstspecifications
High

Attachment 17: Qualifications Reference Sheet

DOCX, High priority: read this firstpast-performance
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Attachment 4: General Certifications Form

DOCX, High priority: read this firstcertifications-form
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Attachment 5: Small Business Declaration

DOCX, High priority: read this firstsupporting-documents
High

Cost Workbook Addendum 1 - EMIS and UBP Services (RFP-FS-2025-01-XC)

XLSX, High priority: read this firstspecifications
High

EMIS and UBP Services Business Requirements

XLSX, High priority: read this firstsow
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EMIS and UBP Services Technical Requirements

XLSX, High priority: read this firstspecifications
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Judicial Council of California - EMIS and UBP Services SOW (RFP-FS-2025-01-XC)

PDF, High priority: read this firstsow
High

Judicial Council of California Standard Agreement - Energy Management Information System

DOCX, High priority: read this firstcontract-document
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RFP-FS-2025-01-XC Addendum 05 - EMIS and Utility Bill Population Services

PDF, High priority: read this firstamendment
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RFP-FS-2025-01-XC Addendum No. 02 - EMIS and Utility Bill Population Services

PDF, High priority: read this firstamendment
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RFP-FS-2025-01-XC Addendum No. 03 - EMIS and Utility Bill Population Services

PDF, High priority: read this firstamendment
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RFP-FS-2025-01-XC Addendum No. 04 - EMIS and Utility Bill Population Services

PDF, High priority: read this firstamendment
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RFP-FS-2025-01-XC Attachment 1: Administrative Rules Governing RFPs

PDF, High priority: read this firstspecial-notice
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RFP-FS-2025-01-XC EMIS and Utility Bill Population - Q&A Addendum 4

PDF, High priority: read this firstq-and-a
High

RFP-FS-2025-01-XC: Energy Management Information System and Utility Bill Population - Addendum 5

PDF, High priority: read this firstamendment
High

RFP-FS-2025-01-XC Proposer Response Template

DOCX, High priority: read this firstrfp-template
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Attachment 16.1 - DVBE Declaration

DOCX, Low prioritysupporting-document
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Attachment 16.2 - Bidder Declaration

DOCX, Low prioritysupporting-document
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Attachment 18: Iran Contracting Act Certification

DOCX, Low prioritycertification
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Attachment 3: Proposer’s Acceptance of Terms and Conditions

DOCX, Low priorityother
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Attachment 7: Unruh and FEHA Certification

DOCX, Low prioritycertification
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Attachment 8: Darfur Contracting Act Certification

DOCX, Low prioritycertification
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Form for Proposer Submission of Questions

DOCX, Low priorityq-and-a
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Judicial Council Energy and Water Report - Region 3

PDF, Low priorityother
Low

Notice of Intent to Award - RFP-FS-2025-01-XC

PDF, Low prioritynotice-intent-to-award
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Notice of Shortlist for Interviews - Energy Management Information System

PDF, Low priorityspecial-notice
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State of California Payee Data Record (STD 204)

PDF, Low prioritypayee-data-record
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STD 205 Payee Data Record Supplement

PDF, Low priorityother
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Vendor List Report - 07/07/2025

PDF, Low priorityother
Low

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Organization & Contact Information

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AgencyJudicial Council of California
Contacts1 person available
OfficeN/A
Organization / AgencyJudicial Council of California
Office AddressN/A

Full Description

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Update: October 2, 2025 The Notice of Intent to Award was not posted on September 30, 2025, as evaluations are still under way. The Notice of Intent to Award will be posted as soon as possible following completion of the evaluations. Please check this webpage frequently for updates as they become available. Thank you.
Description:
The Judicial Council seeks proposals from qualified and experienced vendors to implement a comprehensive Energy Management Information System (EMIS) and Utility Bill Processing (UBP) solution.
The Judicial Council seeks to enter into an Agreement with one (1) Contractor pursuant to this solicitation.
A Pre-Proposal Conference will be held on Friday, June 27, 2025, at 11:00 AM Pacific Time via Microsoft Teams. Attendance at the Pre-Proposal Conference IS NOT mandatory in order to submit a Proposal.
Questions regarding the Request for Proposals (RFP) should be submitted in writing to the Judicial Council via contact@example.gov no later than 2:00 PM, Pacific Time on Tuesday, July 1, 2025.
Proposals must be received no later than 2:00 PM, Pacific Time on Friday, July 25, 2025.
Only electronic submittals will be accepted. For electronic submission firms must email their Statement of Qualifications (SOQ) and Cost Proposals no more than three (3) days in advance of the submittal due date to the following email addresses:
Email Non-Cost Portion Proposal to: contact@example.gov
Email Cost Portion Proposal to: contact@example.gov
Further details regarding this solicitation, work requirements, key events, and proposal submission requirements are set forth in the RFP and the related documents attached in this posting.

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