Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The Oklahoma Department of Commerce is seeking a contractor to provide planning, application, and implementation support for the U.S. Department of Energy's Home Owner Managing Energy Savings (HOMES) and High-Efficiency Electric Home Rebates (HEEHR) programs. The scope of work involves conducting background research, executing a stakeholder engagement plan with public hearings and meetings, and developing customized implementation blueprints and technical design methodologies. The selected contractor must provide a data and tools solution compliant with DOE requirements and BPI 2400 standards, including a BPI-certified quality control inspector. The contract structure includes an initial one-year term with four renewal options, potentially extending through September 30, 2031.
Bids are evaluated on a blind, best-value basis, with preference points awarded for experience in energy rebate programs, federal grant management, and the ability to design programs from scratch. Proposals must follow a strict 12-section format and be submitted via the Oklahoma Supplier Portal. Pricing must be submitted as two separate budgets for HEEHR and HOMES, distinguishing between administrative fees and direct rebates, with the design phase priced as a fixed amount and implementation as a range with a not-to-exceed limit. As the project utilizes federal funding, the contractor must comply with 2 CFR Part 200, the Davis-Bacon Act for prevailing wages, and Buy America preferences.
General Info
Oklahoma Commerce seeks a contractor for DOE energy rebate program planning and implementation.
HighAI Summary for Amendment 1 - EV921 - Closing Date Change: Amendment 1 to solicitation EV921, primarily serving to notify bidders of a change to the closing date.
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DOCX, High priority: read this first16 pages · specifications
HighAI Summary for Attachment B - General Terms: This document contains the general terms and conditions for a procurement process managed by the Oklahoma Office of Management and Enterprise Services. It serves as a supporting document outlining the legal and operational requirements for contractors.
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PDF, High priority: read this first7 pages · contract-document
HighAI Summary for Attachment G - State of Oklahoma Federal Funding Terms: This document outlines the federal funding terms and conditions for contracts awarded by the State of Oklahoma Office of Management and Enterprise Services. It ensures compliance with 2 CFR Part 200 (Uniform Guidance), detailing requirements for affirmative steps for contracting with minority businesses, auditing and monitoring, domestic buying preferences (Buy America), and non-discrimination statutes.
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PDF, High priority: read this first8 pages · rfp
HighAI Summary for EV00000921 Bidder Instructions - Oklahoma Department of Commerce: Bidder Instructions for solicitation EV00000921 issued by the Oklahoma Department of Commerce (ODOC) on 11/03/2026. The document outlines critical submission requirements, including a bid response deadline of 12/15/2026, communication protocols via the Oklahoma Supplier Portal, and the mandatory bid packet format. It specifies that compliance with these instructions is material to the determination of bid responsiveness.
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XLSX, High priority: read this first2 pages · past-performance
HighAI Summary for EV00000921 Exhibit 7: Business References: A reference collection form for Solicitation EV00000921 issued by the State of Oklahoma. It requires bidders to provide three business references from clients for whom similar services were provided, including contact names, phone numbers, and email addresses to verify successful implementation experience.
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XLSX, High priority: read this first3 pages · specifications
HighAI Summary for EV00000921 Exhibit 8: 3rd Party Vendor Information: An exhibit for State of Oklahoma Solicitation EV00000921 requiring bidders to provide detailed information on any third-party vendors or subcontractors, including company summaries, relationships, joint client history, and the specific products or services they will provide within the proposed solution.
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PDF, High priority: read this firstsow
HighAI Summary for Exhibit 1 - Scope of Work: Program Design, Strategy, and Application Support: This Scope of Work (SOW) outlines the requirements for a contractor to support the design, strategy, and implementation of the Home Energy Rebate Program in Oklahoma, specifically focusing on the HOMES (50121) and HEEHR (50122) programs. Key tasks include background research, stakeholder outreach, developing implementation blueprints, and managing the program launch, rebate processing, and income verification in compliance with Department of Energy (DOE) requirements.
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PDF, High priority: read this firstspecifications
HighAI Summary for Exhibit 2 - 50121/50122 Timeline Requirements: This document outlines the mandatory timeline requirements for bidders responding to rebate programs 50121 (Home Rebate) and 50122 (Home Electrification Rebate). It specifies required deliverables and milestones across five phases: Design, Implementation, Reporting, Monitoring, and Evaluation, extending through the program closeout in September 2031.
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PDF, High priority: read this firstspecifications
HighAI Summary for Exhibit 3 - Program Design/Technical Design Methodology: This document outlines the requirements for the Technical Design Methodology that bidders must submit as part of their solicitation package for ODOC. It specifies that bidders must provide a customized, collaborative approach to designing rebate programs (specifically Home Efficiency and Home Electrification rebates) for Oklahoma, rather than a generic 'program in a box.' The document details required elements including stakeholder engagement plans, iterative design processes, and evaluation strategies, and provides example federal compliance questions that will be addressed post-award.
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PDF, High priority: read this firstspecifications
HighAI Summary for Exhibit 4 - Data & Tools Requirements: This document outlines the data application and tools requirements for a solicitation. It specifies that the bidder must provide a solution compliant with DOE's Data & Tools Requirement Guide and Building Performance Institute 2400 standards, with the possibility of separate systems for measured and modeled data.
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PDF, High priority: read this firstsow
HighAI Summary for Exhibit 5 - Program Evaluation Monitoring and Reporting: This document outlines the requirements for the Program Evaluation, Monitoring and Reporting Plan that bidders must include in their solicitation submission. It specifies ODOC's monitoring rights, quarterly and annual performance metrics, and the requirement to support DOE evaluation activities. Additionally, it lists the funding release milestones tied to DOE approval of applications, implementation blueprints, and quality assurance plans.
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XLSX, High priority: read this first2 pages · offeror-response-form
HighAI Summary for Exhibit 6: Company Information Response Worksheet (EV00000921): This document is a mandatory response worksheet (Exhibit 6) for solicitation EV00000921 issued by the State of Oklahoma. It requires bidders to provide executive summary and company information, including business length, company size, core competencies, and client data. Failure to complete this worksheet may result in the proposal being deemed nonresponsive.
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PDF, High priority: read this first1 page · bidder-information-form
HighAI Summary for OMES Form CP076 - Responding Bidder Information: A standard Oklahoma Office of Management and Enterprise Services (OMES) form (version 11/2024) used by bidders to provide general company information, contact details, and required certifications. It includes sections for FEIN/SSN, Israel boycott status, Secretary of State registration, Workers' Compensation insurance compliance, and Service-Disabled Veteran Business Enterprise (SDVBE) status.
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DOCX, High priority: read this first4 pages · solicitation-checklist
HighAI Summary for Solicitation Checklist Document: A detailed submission checklist and bid packet format guide for a state procurement. It specifies an 11-section structure, mandates 'blind bid' submissions to ensure anonymity, and outlines requirements for pricing, certifications, and technical specifications. The document also details preference points for experience with Oklahoma energy rebate programs, federal grant management, and the ability to design programs from scratch.
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PDF, High priority: read this first4 pages · rfp
HighAI Summary for Solicitation No. EV00000921 - Home Energy Rebates Contractor Support: Request for Proposal (RFP) issued by the Oklahoma Office of Management and Enterprise Services (OMES) on behalf of the Department of Commerce (ODOC). The solicitation seeks a contractor or team to provide planning, application, and implementation support for the U.S. Department of Energy's HOMES and HEEHR rebate programs. Key deliverables include program design, implementation blueprints, data/software tool development, and monitoring. The contract includes a one-year initial term with four one-year renewal options or extension through September 30, 2031. Evaluation is based on a blind, best-value criterion.
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PDF, Low priority1 page · other
LowAI Summary for EV00000921 Attachment C: Attachment C for solicitation EV00000921 is intentionally left blank.
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DOCX, Low priority2 pages · other
LowAI Summary for HOMES and HEEHR Programs Information: A comparative reference document outlining the differences between the Home Owner Managing Energy Savings (HOMES) and High-Efficiency Electric Home Rebates (HEEHR) programs. It details primary purposes, eligibility, income requirements, rebate calculations, and maximum federal rebate amounts for both performance-based and prescriptive equipment-based energy efficiency programs.
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DOCX, Low priority2 pages · other
LowAI Summary for OMES Form CP004: A document from the Oklahoma Office of Management & Enterprise Services (OMES) identified as Form CP004. The provided content consists primarily of an image/logo and does not contain a full solicitation or technical specifications.
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Timeline
1 update
PhaseSolicitation
Posted
Solicitation
Deadline changed
Response deadline changed from Dec 15, 2026 to Jan 15, 2027.
Response Deadline
Submission deadline
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The Oklahoma Department of Commerce (ODOC) from potential Suppliers to provide a contract for the purchase of contractor support for planning, application and implementation tasks required to implement the U.S. Department of Energy Department of Energy (DOE).
