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This Solicitation opportunity from California was posted on September 16, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Entertainment Marketing & Booking Specialist

Closed
0000036708State & Local

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The contract for the Entertainment Marketing & Booking Specialist at the OC Fair & Event Center in California is a fixed-term agreement beginning January 1, 2026, and ending December 31, 2027, with up to three optional one-year renewals at the District’s discretion. The primary scope involves securing entertainment acts, negotiating contracts, coordinating event logistics, and executing marketing strategies for the Pacific Amphitheatre’s summer concert series and other performances. The total contract value ranges from a minimum of $500,000 to a maximum of $2,000,000, with payments based on actual service delivery, calculated through a detailed financial proposal submitted on a standardized bid form. The procurement process emphasizes a comprehensive evaluation based on technical merit (70 points) and cost (30 points), with preferences given to small businesses and Disabled Veteran Business Enterprises, and involves scoring, possible interviews, and reference checks to determine the highest responsible bidder. The contractual obligations incorporate extensive state-specific clauses, including general terms and conditions, certification requirements, nondiscrimination policies, drug-free workplace mandates, ADA compliance, and reporting obligations for small business and DVBE participation. The contract is governed by California law and includes provisions for mandatory insurance, site access, and performance standards, but does not specify federal FAR clauses or detailed packaging, shipping, or marking requirements, as the services are primarily performance-based. Deliverables are expected at the primary venue, with the contractor required to be on-site during Fair performances and available for coordination throughout the year. The agreement also details administrative procedures for invoicing—requiring itemized invoices sent via email—and emphasizes strict adherence to proposal submission guidelines, including a deadline of October 21, 2025, with proposals to be submitted electronically through WeTransfer to the designated email. Overall, the contract emphasizes responsible performance, compliance with state laws, and a transparent, competitive selection process aimed at maximizing event success and community benefit.

General Info

Documents

1

RFP MB-11-25 for Entertainment Marketing & Booking Specialist Services at OC Fair

PDF, High priority: read this first61 pages · rfp
High

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Timeline

PhaseClosed
Posted

Solicitation

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyCalifornia → 32nd District Agricultural Association
Contacts1 person available
OfficeN/A
Office AddressN/A
Contacts

Full Description

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The District is soliciting bid proposals for the Entertainment Marketing & Booking Specialist

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Keith Deutsch
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