Entertainment Stages For The Annual Clark County Fair

The Clark County Fairgrounds Site Management Group (FSMG) is issuing a Request for Proposal to secure vendors capable of providing and managing temporary entertainment stages for the annual Clark County Fair in Washington. The scope includes rental, delivery, installation, setup, tear-down, and removal of main and secondary stages, with specific structural and safety standards outlined. The contract is planned for a three-year period starting February 2026, with options to extend up to four additional years, and has an estimated value ranging from $50,000 to $150,000, depending on funding and proposals. The procurement emphasizes strict adherence to safety, quality, and operational standards, requiring vendors to demonstrate capabilities through detailed proposals, including resumes, certifications, and references, within a 20-page limit excluding attachments. Proposals must be submitted in sealed hard copy packages by December 3, 2025, to the designated Clark County Purchasing Office, with clear labeling and marking requirements. The evaluation process involves a two-tier scoring system, weighing cost, references, project management, experience, and creativity, followed by interviews. The contract stipulates comprehensive compliance with federal and state safety standards, employment verification via E-Verify, and nondiscrimination policies. Key contractual obligations include providing qualified personnel, maintaining equipment in good condition, responding promptly to emergencies, and adhering to performance inspection criteria at the fairgrounds. The agreement also incorporates special clauses related to subcontracting, security, diversity, and responsible conduct, with detailed certifications required to affirm eligibility and responsibility. Overall, the solicitation seeks experienced, compliant vendors capable of delivering high-quality staging solutions aligned with the fair’s schedule and safety standards, ensuring a successful event.