Equipment Fluid Sampling, Testing & Analysis Services

The City of Dallas is soliciting bids for a 36-month Indefinite Delivery/Indefinite Quantity (ID/IQ) service price agreement for equipment fluid sampling, testing, and analysis services. This contract supports predictive and preventative maintenance programs for mechanical and electrical equipment, including gearboxes, pumps, turbines, transmissions, generators, compressors, and transformers. The scope of work covers five water/wastewater treatment plants, 26 water pump stations, and nine storm water pump stations located in Dallas, Carrollton, Sunnyvale, and surrounding counties. Services include the analysis of oil, grease, fuel, and lubricants in accordance with specific ASTM and ISO standards. To be considered responsive, bidders must demonstrate at least five years of experience and hold ISO/IEC 17025 and ISO 9001 certifications. Key performance requirements include a secure web-based reporting system, a 48-hour turnaround for 90% of mechanical testing, and the ability to deploy field representatives within 24 hours of a request. Emergency services must be initiated within one hour of a delivery order. The City will award the contract to the lowest bidder demonstrating full compliance, though it reserves the right to use a trade-off process to select the most advantageous offer. Bids must be submitted electronically via the City's procurement portal by August 8, 2025.