Equipment Relocation Services – Heavy and Sensitive Instrumentation

COMBINED SYNOPSIS/SOLICITATION
Equipment Relocation Services – Heavy and Sensitive Instrumentation

Agency: Department of Health and Human Services (HHS)
Sub-Agency: National Institutes of Health (NIH), Office of Research Services (ORS), Division of Safety (DS)

NAICS Code: 238290 – Other Building Equipment Contractors
PSC: V119 – Transportation/Travel/Relocation: Transportation, Other

Solicitation / Reference Number: PCA-ORS-08760

Notice Type

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Subpart 12.6 and supplemented with the additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested, and a separate written solicitation will not be issued.

This requirement is being conducted as a simplified acquisition under FAR Part 13 using the commercial acquisition procedures of FAR Part 12. All responsible sources may submit a quotation for consideration by the Government.

Description of Requirement

The National Institutes of Health (NIH) requires contractor support to rig and relocate heavy and sensitive radiation detection equipment between NIH facilities in Bethesda, Maryland.

The equipment will be relocated from Building 21, Rooms 117 and 143, to Building 13, Room 3W51 during business hours. 

The Contractor shall provide all personnel, supervision, materials, equipment, rigging, packaging, transportation, and other resources necessary to safely move and place the Government-owned equipment at the destination location.

Disassembly, reassembly, calibration, testing, and system validation are not included in this requirement. Those services will be performed separately by the equipment manufacturer. The Contractor shall coordinate move activities with NIH personnel and the manufacturer's representatives as necessary.

Equipment to Be Relocated
One (1) Mirion Fastscan Whole Body Counter – approximately 10,600 lbs.
One (1) Mirion Accuscan Whole Body Counter – approximately 8,700 lbs.
Two (2) Mirion BeGE (Broad Energy Germanium) detector systems with shielding – approximately 2,500 lbs. each

All equipment shall be treated as fragile, high-value scientific instrumentation and handled accordingly throughout the relocation.

Place of Performance

NIH Campus, Bethesda, Maryland
Building 21 to Building 13

Basis for Award

The Government intends to make award to the responsible vendor whose quotation represents the best value to the Government.

Technical Capability and Relevant Experience, when combined, are more important than Price. As quotations become more equal under the non-price factors, Price will become increasingly important.

Quotations will be evaluated using the following factors:

Technical Capability – The vendor's demonstrated ability to perform the required relocation, including its proposed personnel, rigging and lifting equipment, packaging and transportation methods, safety approach, damage-prevention measures, and ability to coordinate with NIH and manufacturer personnel.
Relevant Experience – The vendor's experience performing similar relocation projects involving heavy, sensitive, high-value, or specialized equipment.
Price – The total quoted price will be evaluated for reasonableness and completeness.
Responsibility

Prior to award, the Government may verify that the selected vendor has the personnel, equipment, experience, financial resources, and other capabilities necessary to successfully perform the requirement and comply with applicable safety requirements.

Applicable Provisions and Clauses

The following FAR provisions and clauses apply to this acquisition, as applicable:

FAR 52.212-1 – Instructions to Offerors—Commercial Products and Commercial Services
FAR 52.212-3 – Offeror Representations and Certifications—Commercial Products and Commercial Services
FAR 52.212-4 – Contract Terms and Conditions—Commercial Products and Commercial Services
FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services
FAR 52.211-8 – Time of Delivery, if applicable
FAR 52.236-13 – Accident Prevention, if applicable to the required rigging and lifting activities

Vendors shall have an active registration in the System for Award Management (SAM) at the time of award and shall ensure that applicable representations and certifications are current.

Quotation Requirements

At a minimum, quotations should include:

Total firm-fixed price;
A description of the vendor's technical approach to completing the relocation;
Relevant experience with similar heavy, sensitive, or high-value equipment relocations;
Proposed personnel and major rigging/lifting equipment;
Any assumptions, exclusions, or limitations affecting the quoted price or performance; and
Proposed schedule or availability to complete the work.
Response Due Date

Quotations are due no later than September 25, 2026, at 12:00 PM ET.

Submission Instructions

Quotations shall be submitted by email to the Contract Specialist identified below. Vendors are responsible for confirming receipt of their quotation.

Point of Contact

Contract Specialist: Travis Brown
Email: •••••@•••••.•••Sign up to see this detail

The Government reserves the right to make award without discussions. This notice does not obligate the Government to award a contract or reimburse any costs incurred in preparing or submitting a quotation.


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Update 12:11 PM 09/21/2026
This update serves to include information for a site visit.
Any offeror interested in participating in the site visit scheduled for 12:00PM to 1:00PM on 09/23/2026 must email their intent to participate no later than 1:00PM 09/22/2026 to •••••@•••••.•••Sign up to see this detail. 

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Additional Vendor Questions:
 

1. Site Visit: Will NIH permit or schedule a site visit prior to quotation submission so contractors can evaluate access conditions at Buildings 21 and 13?

* Any offeror interested in participating in the site visit scheduled for 12:00PM to 1:00PM on 09/23/2026 must email their intent to participate no later than 1:00PM 09/22/2026 to •••••@•••••.•••Sign up to see this detail. 

1. Equipment Dimensions: Please provide the approximate dimensions (L × W × H) and, if available, center-of-gravity or lifting-point information for each piece of equipment.

*To be determined at site visit

1. Building Access: Please provide door, hallway, elevator, loading-dock, and other clearance information along the anticipated relocation route.

* To be determined at site visit

1. Floor Loading: Are there any floor-loading limitations or areas requiring floor protection along the relocation route?

* To be determined at site visit

1. Manufacturer Support: Will manufacturer representatives be onsite during the relocation, and will all required disassembly be completed before the rigging contractor begins work?

*No. Disassembly will occur ahead of relocation. However specs will be coordinated with manufacturer.  See Solicitation PCA-ORS-06651

1. Move Condition: Will the equipment be fully disconnected from electrical, communications, ventilation, or other building connections prior to contractor arrival?

*Yes

1. Transportation Route: Will the equipment need to be transported outdoors/on public roadways between Buildings 21 and 13, or is there an internal NIH campus route?

*To be determined at site visit

1. Scheduling: What is the anticipated performance date or required completion period following award?

*Within 10 weeks

1. Work Hours: Must the relocation occur during normal business hours, or are after-hours/weekend operations required or permitted?

*Between 9AM and 5PM

1. Security/Access: Are there any specific NIH badging, vehicle inspection, security clearance, escort, or driver requirements for contractor personnel and vehicles?

*Yes. Details can be obtained during site visit

1. Protection/Packaging: Does NIH or the manufacturer have specific packaging, vibration-control, lifting, tie-down, or handling requirements for these instruments?

*Coordination with manufacturer on this will be required.

1. Insurance: Are there any project-specific minimum insurance, cargo, or equipment-value coverage requirements beyond the applicable contract requirements?

*Vendor may propose coverage as part of their proposal.

*****Further Clarification from Site Visit*****

1. Equipment dimensions (L × W × H), and if available, center-of-gravity or lifting-point information for each piece of equipment.

Mirion Accuscan II: L- 47’ x W-36” x H- 84” assembled. Item will be disassembled for transport and placed on pallets.

Mirion Fastscan: L- 47” x W-35” x H-84” assembled- Item will be disassembled for transport and placed on pallets.

Mirion GSS Shield (x2): H- 25” x W- 20” x L-20” (Cylinder) (each are on a stand that is H-31” x W- 24” x L- 24”.

1. Building access — door, hallway, elevator, loading-dock, and other clearance information along the anticipated relocation route.

A government employee will assist with access to controlled locations throughout the route.

1. Floor loading — any floor-loading limitations or areas requiring floor protection along the relocation route.

Floor protection is required in Building 13 as to not damage newly renovated space. A structural engineering study was conducted that verified the structural integrity of the floor in Building 13 where the equipment will be located.

1. Transportation route — whether equipment must be transported outdoors/on public roadways between Buildings 21 and 13, or via an internal NIH campus route.

Transportation will be conducted from the first floor of Building 21, outside to building 13, and up to the 3rd floor in building 13.  The entire route will be an internal NIH campus route.

1. Security/access — specific NIH badging, vehicle inspection, security clearance, escort, or driver requirements for contractor personnel and vehicles.

Contractors will be sent an invite via NIHs entrypoint invite system. All vehicles will be subject to standard NIH vehicle inspection/search.  Contractors will be escorted during their visit by a government staff member.