This Sources Sought opportunity from Department Of Defense was posted on July 7, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Esports Program Management and Event Support Services

Closed

HE125426QESPORTSFederal

Submission Closed07/22/2026, 03:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Department of War Education Activity is conducting market research through a Request for Information to identify qualified commercial vendors capable of delivering comprehensive Esports Program Support Services across the Pacific Region. This effort targets the development of a future contract to manage scholastic esports initiatives for Department of War schools, including league administration, tournament coordination, match operations, technical advisory services, digital citizenship training, collegiate recruiting support, and live event production. The work will be primarily virtual with mandatory travel to Japan for the annual Far East Championship, and the anticipated contract start date is October 1, 2026. The procurement is classified under NAICS code 611710 with a $24 million size standard and PSC R499. Interested vendors must submit a Statement of Interest and a five-page Capability Statement detailing company qualifications, relevant experience in scholastic or collegiate esports, support for geographically dispersed organizations, and specific expertise in league management, broadcasting, coaching, and student recruitment. Respondents are required to confirm their ability to operate across Indo-Pacific time zones, support international travel, provide live streaming and match administration, and utilize secure platforms with robust cybersecurity controls. Vendors must also supply a non-binding Rough Order of Magnitude cost estimate and demonstrate that their services are commercially available without significant customization. All submissions must be sent via email with a specified subject line by July 22, 2026, and only entities with active SAM registrations will be eligible for potential award. This RFI does not obligate the government to issue a contract or reimburse respondents for response costs.

General Info

Department of War seeks vendors for Pacific-wide scholastic esports services starting October 1, 2026, with travel to Japan.

Agency

Department Of Defense → DOD Education Activity

NAICS

611710 - Educational Support Services

Place of Performance

VA, JPN

Set-Aside

NONE

Documents

26QESPORTS_PWS_070826 - Esports Program Management and Event Support Services PWS

sow

High

HE125426QESPORTS Request for Information for Esports Program Support Services

rfi

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJul 7

Sources Sought

Response DeadlineJul 22

Deadline has passed

Submission Closed

07/22/2026, 03:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → DOD Education Activity

Contacts1 person available

OfficeALEXANDRIA, VA, 22350-1400, USA

Organization / AgencyDepartment Of Defense → DOD Education Activity

Office AddressALEXANDRIA, VA, 22350-1400, USA

Contacts

Mileska M. Rodriguez

contact@example.gov

Full Description

1. Purpose

Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of War Education Activity (DoWEA) Procurement Office is currently conducting market research to identify companies capable of and qualified to provide comprehensive Esports Program Support Services for the DoWEA Pacific Region.

This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotations (RFQ), and does not obligate the Government to any current or future commitments.

2. Scope of Work (Draft)

The anticipated requirement is for a commercial services contract to provide centralized management and operational support for the DoWEA Pacific Region Esports Program serving Department of War (DoW) schools throughout the Pacific.

The contractor shall provide services including, but not limited to:

Annual esports program planning and management
League administration
Competition scheduling and coordination
Tournament management
Match operations and real-time competition support
Technical advisory services
Esports platform support
Coach development resources
Student leadership resources
Digital citizenship training
Collegiate esports recruiting support
Event planning
Virtual event coordination
In-person championship event support
Live streaming and broadcast management
After-action reporting
Monthly program status reporting

Services will primarily be performed virtually with travel required to support the annual Far East Championship event in Japan.

The period of performance for these services are anticipated to start on 01 October 2026. For purposes of this acquisition, the North American Industrial Classification System (NAICS) code is 611710, Education Support Services, Size Standard, $24.0M.

The Product Service Code (PSC) is R499, Support Professional, Other.

3. Requested Information

If your company is interested, capable, and qualified to provide these services, please submit the following:

a. Statement of Interest

Please indicate your interest in participating in this potential requirement.

b. Capability Statement (Maximum of 5 pages).

Please provide a brief description of your company’s qualifications, relevant experience, and technical capabilities to meet the draft scope of work. Include:

Company name
UEI
CAGE Code (if applicable)
Business size under the proposed NAICS
Socioeconomic status
Primary point of contact
Company capabilities statement (maximum five pages)
Description of experience providing comparable scholastic or collegiate esports program management services
Description of experience supporting geographically dispersed organizations
Experience supporting K-12 educational organizations, colleges, universities, military organizations, or similar entities
Experience providing:
- League administration
- Tournament management
- Live broadcasting
- Esports coaching support
- Technical advisory services
- Student recruitment support
Ability to support events occurring in the Indo-Pacific time zones.
Ability to travel internationally in support of a culminating championship event.
Recommended labor categories.
Rough Order of Magnitude (ROM). Please submit a non-binding ROM cost estimate based on the draft scope. This estimate is for planning purposes only and will not be considered a formal quote. Please see the attached Request for Information - Sources Sought Notice document for more details.

Interested vendors are requested to address the following:

Can your company provide a complete end-to-end scholastic esports management solution?
What esports management platform(s) do you currently utilize?
Have you supported K-12 educational esports programs?
Have you supported military or government educational organizations?
Can your organization provide live match administration?
Can your organization provide livestream production for remote audiences?
Can your organization provide collegiate recruiting resources?
What games does your organization currently support?
What cybersecurity controls are utilized for your platforms?
Are your services commercially available without significant customization?

4. Submission Instructions

Submissions and inquiries pertaining to this RFI must be sent electronically to Mileska.Rodriguez@dodea.edu no later than 12:00PM Japan Standard Time (JST) on 22 July 2026. Vendor’s email message shall state “HE125426QESPORTS” in the subject line. Telephone calls regarding this RFI will not be accepted.

5. Disclaimer

This RFI is issued solely for information and planning purposes. It does not constitute a solicitation and shall not be construed as a commitment by the Government. The Government will not reimburse respondents for any costs incurred in responding to this notice.

Please note that vendors are required to be registered in the System for Award Management (SAM) database at the time an offer/quotation/proposal is due to comply with the annual representations and certifications requirements. Therefore, only businesses with an active SAM registration will be eligible to receive any resultant contract(s) with the Department of War Education Activity.