Esports Program Management and Event Support Services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Department of War Education Activity is conducting market research through a Request for Information to identify qualified commercial vendors capable of delivering comprehensive Esports Program Support Services across the Pacific Region. This effort targets the development of a future contract to manage scholastic esports initiatives for Department of War schools, including league administration, tournament coordination, match operations, technical advisory services, digital citizenship training, collegiate recruiting support, and live event production. The work will be primarily virtual with mandatory travel to Japan for the annual Far East Championship, and the anticipated contract start date is October 1, 2026. The procurement is classified under NAICS code 611710 with a $24 million size standard and PSC R499. Interested vendors must submit a Statement of Interest and a five-page Capability Statement detailing company qualifications, relevant experience in scholastic or collegiate esports, support for geographically dispersed organizations, and specific expertise in league management, broadcasting, coaching, and student recruitment. Respondents are required to confirm their ability to operate across Indo-Pacific time zones, support international travel, provide live streaming and match administration, and utilize secure platforms with robust cybersecurity controls. Vendors must also supply a non-binding Rough Order of Magnitude cost estimate and demonstrate that their services are commercially available without significant customization. All submissions must be sent via email with a specified subject line by July 22, 2026, and only entities with active SAM registrations will be eligible for potential award. This RFI does not obligate the government to issue a contract or reimburse respondents for response costs.
General Info
Agency
NAICS
Place of Performance
VA, JPNSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
1. Purpose
Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of War Education Activity (DoWEA) Procurement Office is currently conducting market research to identify companies capable of and qualified to provide comprehensive Esports Program Support Services for the DoWEA Pacific Region.
This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotations (RFQ), and does not obligate the Government to any current or future commitments.
2. Scope of Work (Draft)
The anticipated requirement is for a commercial services contract to provide centralized management and operational support for the DoWEA Pacific Region Esports Program serving Department of War (DoW) schools throughout the Pacific.
The contractor shall provide services including, but not limited to:
- Annual esports program planning and management
- League administration
- Competition scheduling and coordination
- Tournament management
- Match operations and real-time competition support
- Technical advisory services
- Esports platform support
- Coach development resources
- Student leadership resources
- Digital citizenship training
- Collegiate esports recruiting support
- Event planning
- Virtual event coordination
- In-person championship event support
- Live streaming and broadcast management
- After-action reporting
- Monthly program status reporting
Services will primarily be performed virtually with travel required to support the annual Far East Championship event in Japan.
The period of performance for these services are anticipated to start on 01 October 2026. For purposes of this acquisition, the North American Industrial Classification System (NAICS) code is 611710, Education Support Services, Size Standard, $24.0M.
The Product Service Code (PSC) is R499, Support Professional, Other.
3. Requested Information
If your company is interested, capable, and qualified to provide these services, please submit the following:
a. Statement of Interest
Please indicate your interest in participating in this potential requirement.
b. Capability Statement (Maximum of 5 pages).
Please provide a brief description of your company’s qualifications, relevant experience, and technical capabilities to meet the draft scope of work. Include:
- Company name
- UEI
- CAGE Code (if applicable)
- Business size under the proposed NAICS
- Socioeconomic status
- Primary point of contact
- Company capabilities statement (maximum five pages)
- Description of experience providing comparable scholastic or collegiate esports program management services
- Description of experience supporting geographically dispersed organizations
- Experience supporting K-12 educational organizations, colleges, universities, military organizations, or similar entities
- Experience providing:
- League administration
- Tournament management
- Live broadcasting
- Esports coaching support
- Technical advisory services
- Student recruitment support
- Ability to support events occurring in the Indo-Pacific time zones.
- Ability to travel internationally in support of a culminating championship event.
- Recommended labor categories.
- Rough Order of Magnitude (ROM). Please submit a non-binding ROM cost estimate based on the draft scope. This estimate is for planning purposes only and will not be considered a formal quote. Please see the attached Request for Information - Sources Sought Notice document for more details.
Interested vendors are requested to address the following:
- Can your company provide a complete end-to-end scholastic esports management solution?
- What esports management platform(s) do you currently utilize?
- Have you supported K-12 educational esports programs?
- Have you supported military or government educational organizations?
- Can your organization provide live match administration?
- Can your organization provide livestream production for remote audiences?
- Can your organization provide collegiate recruiting resources?
- What games does your organization currently support?
- What cybersecurity controls are utilized for your platforms?
- Are your services commercially available without significant customization?
4. Submission Instructions
Submissions and inquiries pertaining to this RFI must be sent electronically to Mileska.Rodriguez@dodea.edu no later than 12:00PM Japan Standard Time (JST) on 22 July 2026. Vendor’s email message shall state “HE125426QESPORTS” in the subject line. Telephone calls regarding this RFI will not be accepted.
5. Disclaimer
This RFI is issued solely for information and planning purposes. It does not constitute a solicitation and shall not be construed as a commitment by the Government. The Government will not reimburse respondents for any costs incurred in responding to this notice.
Please note that vendors are required to be registered in the System for Award Management (SAM) database at the time an offer/quotation/proposal is due to comply with the annual representations and certifications requirements. Therefore, only businesses with an active SAM registration will be eligible to receive any resultant contract(s) with the Department of War Education Activity.