Establishment of Long-Term Arrangements for Event Management, Conference Management, Protocol, Logistics and Related Services in Nigeria

Description UNICEF Nigeria Country Office invites proposals from qualified and experienced companies for the establishment of non\-exclusive Long\-Term Arrangements for the provision of event management, conference management, protocol, logistics and related services across Nigeria. The proposed Long\-Term Arrangements will have an initial duration of three years, subject to satisfactory performance, continued need and the applicable contractual conditions. UNICEF may establish multiple arrangements under each Lot and Geographic Zone. No minimum quantity, value or volume of business is guaranteed. The requirement is divided into the following Lots: Lot 1: End\-to\-End Event Management Services Lot 2: Audio\-Visual, Production and Hybrid Event Services Lot 3: Branding, Printing and Event Visibility Services Lot 4: Protocol, Registration and Participant Support Services Lot 5: Interpretation, Rapportage and Content Support Services Bidders may submit proposals for one or more Lots and one or more Geographic Zones, provided they demonstrate the required technical, operational and geographic delivery capacity. Proposals shall be submitted in accordance with the solicitation instructions. Technical and financial proposals must be submitted separately. Bidders shall complete the applicable Financial Proposal Workbook for each Lot offered and quote in Nigerian Naira for the Geographic Zone or Zones proposed. Venue, hotel accommodation, catering and refreshment costs are excluded from the fixed LTA rates and will be separately sourced, documented and approved by UNICEF for individual assignments. The resulting arrangements will enable UNICEF to issue assignment\-specific Purchase Orders or conduct secondary competitions among eligible LTA holders based on the applicable Lot, Geographic Zone, technical suitability, availability, delivery requirements, performance history and evaluated cost. Pre-bid Conference :16 November 2026, 3:00 p.m. to 4:00 p.m. (Nigeria Time, WAT) This tender will be run through the UNICEF e-submissions system. By clicking on the blue ‘Express Interest’ button in the UNGM tender notice, the full UNICEF e-submission system instructions to bidders document (including instructions on how to access the tender documents and submit an Offer) will be automatically emailed to the ‘contact persons’ included in your UNGM registration. Alternatively, the full UNICEF e-submission system instructions to bidders document is publicly available on the UNICEF supply internet pages here: https://www.unicef.org/supply/index_procurement_policies.html . In the tender management site, if you navigate to the documents tab and opt in to confirm your intention to submit a Bid – you will then see the mandatory placeholders for documents that must be attached prior to submitting your Offer (you will also see if there are any mandatory questionnaires to complete). As such, you are recommended to `opt in` well before the submission deadline so you are clear exactly what documents are required to be uploaded prior to completing your submission. Please note that in order to access the tender documentation through UNICEF’s e-submissions system, vendors must: (i) be registered with UNICEF in UNGM as a company/NGO; (ii) have successfully completed all mandatory information currently required by UNGM when registering. Please ensure that any files submitted as part of your Bid are not corrupt or damaged in any way. Please exercise particular caution when using compressed files. Any corrupt or damaged files may lead to your Bid being invalidated. All vendors are strongly recommended to regularly log in to the UNICEF e-submissions system to check for any deadline extensions, new clarifications, new correspondence or updated tender documents relating to this tender.