Event and Décor Services

Texas Southern University is seeking qualified vendors to establish a multiple-award pool for event and décor services to support various institutional programs, including commencement activities, galas, donor events, and the University Centennial. The scope of work is comprehensive, covering event planning, production, audio/visual and lighting design, venue and staging, and the provision of décor and rentals. Vendors must adhere to strict safety regulations, ensuring all on-campus equipment is free-standing and not attached to university structures. The university will award contracts based on best value, prioritizing purchase price, service specifications, contractor stability, and past performance. The solicitation requires bidders to provide evidence of at least three years of experience and a detailed compensation schedule. Submissions must include a paper original, a paper copy, and a flash drive copy, with envelopes plainly marked with the offer number and opening date. Key compliance requirements include adherence to Executive Order GA-48, non-discrimination warranties, and the maintenance of liquor liability insurance and indemnification for alcohol service. The contract is subject to the availability of state funds and may be terminated without penalty if such funds are not appropriated.