Event Management Platform

NYSIF is seeking responses from qualified firms capable of providing a platform that would help streamline event planning, registration, communications, on-site management, and reporting, further described in the Request for Information (RFI). All firms with knowledge of Event Management Platforms are encouraged to respond. There will not be a contract award for purchase of services or products directly resulting from this RFI. However, we may use this information garnered from the RFI process in future procurement(s). Respondents will be placed on a mailing list and will receive an announcement of any subsequent Request for Proposals (RFP) that may arise from the RFI. Any decision to subsequently issue an RFP for such services will be at the sole discretion of NYSIF, and NYSIF is under no obligation to initiate such an RFP. The RFI document may be obtained from NYSIF’s Procurement website at www.nysif.com/procurement. Interested parties should e-mail contact@example.gov with any questions. Please include “NYSIF BID #2026-147-ADM” in the subject line of the e-mail. All amendments, clarifications and any announcements related to this procurement will be posted on NYSIF’s website at: www.nysif.com/procurement. It is the sole responsibility of the bidders to check the website for any amendments, clarifications or updates. All applicable amendment information must be incorporated into the firm’s proposal. Failure to include this information in your proposal may result in the proposal being deemed non-responsive. Responses from responsible firms are due on November 13, 2026 by 2:00 p.m. EST. The calendar of events is detailed in the RFI. Pursuant to State Finance Law § 139-j and § 139-k, this solicitation includes and imposes certain restrictions on communications between NYSIF personnel and prospective firms during the procurement process. Designated staff for this solicitation is Alex Wojtach & Ryan Cerone, NYSIF, 15 Computer Drive West, Albany NY 12205, contact@example.gov. Contacts made to other NYSIF personnel regarding this procurement may disqualify the prospective firms and affect future procurements with governmental entities in the State of New York. NYSIF is committed to achieving its goal of increasing opportunities for New York State Minority and Women’s Business Enterprises (M/WBE) and Service-Disabled Veteran Owned Businesses (SDVOB). Any company that feels it may meet the state requirements for MWBE certification but has not done so already is also encouraged to visit the NYS Empire State Development website at https://www.esd.ny.gov/doing-business-ny/mwbe for more information. We encourage any firm that believes it meets the state requirements for SDVOB certification to visit The Division of Service-Disabled Veterans’ Business Development within the NYS Office of General Services (OGS) at https://ogs.ny.gov/Veterans/.