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Event/Meeting Space rental

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BD-26-1046-DMF-FWE20-120720State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Massachusetts Division of Marine Fisheries is seeking quotes under RFR 26003 (COMMBUYS Bid BD-26-1046-DMF-FWE20-120720) to establish a pool of up to 10 qualified contractors to provide event and meeting space rentals. The procurement aims to secure hotels, conference centers, and community rooms across Massachusetts capable of hosting stakeholder meetings, public hearings, and other public body meetings for groups ranging from 25 to 200 people. Key facility requirements include the availability of wifi and the ability to provide audiovisual support upon request. The contract features an initial four-year term ending June 30, 2029, with one four-year renewal option, allowing for a total maximum duration of eight years. Proposals must be submitted electronically via COMMBUYS by September 8, 2028, at 5:00 PM. Evaluation is based on a pass/fail gate for submission requirements, followed by a scoring and ranking process considering vendor name, location, room type, capacity, and A/V capabilities. Awarded contractors must comply with Executive Order 515 regarding environmentally preferable products and services, maintain current Small Business Purchasing Program status, and adhere to Massachusetts State Ethics Commission requirements. Payments are processed via Electronic Funds Transfer within 45 days of invoice receipt.

General Info

Massachusetts seeks up to ten vendors for event spaces statewide, 25–200 attendees, four-year contract with renewal option, best-value award, small business preference.

Agency

Massachusetts → DMF - Division of Marine FisheriesView Agency

NAICS

531120 - Lessors of Nonresidential Buildings (except Miniwarehouses)View NAICS

Place of Performance

Emerson Avenue Gloucester, MA, 01930, USA

Set-Aside

NONE

Documents

(28)

BD-26-1046-DMF-FWE20-120720 Bid Solicitation - Event/Meeting Space Rental

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Evaluation Criteria for Meeting Room

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation - Event/Meeting Space Rental

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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RFR 26003 Event/Meeting Space Rental Massachusetts Division of Marine Fisheries

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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Commonwealth of Massachusetts Standard Contract Form

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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Bid Solicitation BD-26-1046-DMF-FWE20-120720

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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Massachusetts Substitute Form W-9 (Rev April 2022)

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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Commonwealth of Massachusetts Contractor Authorized Signatory Listing

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BD-26-1046-DMF-FWE20-120720 Bid Solicitation

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Timeline

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Solicitation

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Organization & Contact Information

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AgencyMassachusetts → DMF - Division of Marine Fisheries
Contacts1 person available
OfficeEmerson Avenue Gloucester, MA, 01930, USA
Organization / Agency
Massachusetts → DMF - Division of Marine Fisheries
View Agency Profile
Office AddressEmerson Avenue Gloucester, MA, 01930, USA
Contacts
Whitney SargentPurchaser
+1 (555) 000-0000

Full Description

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The Division of Marine Fisheries holds stakeholder meetings, public hearings, and public body meetings throughout Massachusetts, and also hosts public hearings of the Atlantic States Marine Fisheries Commission. This requires the occasional use of large meeting rooms in discrete locations, as such rooms may not be available at state facilities.

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