This Solicitation opportunity from Texas was posted on May 28, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Planning and Management Services

Closed

PA1720State & Local

Submission Closed06/25/2025, 02:00:00 PM CDT

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920

New

International

REQUEST FOR QUOTATION (RFQ): PROVISION OF CONFERENCE PACKAGE SERVICES IN ACCRA, GHANA Please check the tender documentation on how to contact the Buyer

Solicitation # rfx_14160_ROAF

The International Labour Organization (ILO) has issued a Request for Quotation (RFQ) under solicitation number rfx_14160_ROAF for the provision of conference package services in Accra, Ghana. Interested bidders must be qualified and willing to deliver the specified services in accordance with the Terms and Conditions applicable to ILO Contracts and any additional contractual conditions. Failure to comply with the RFQ requirements or the terms outlined in the provided annexes may result in a bid being rendered ineligible for consideration. All offers must be submitted electronically through the ILO e-Sourcing platform via the UNGM Portal. Submissions are organized into three response envelopes: Qualification, Technical, and Commercial. The official submission deadline is governed by the platform's server clock, and any offers received after the specified deadline will be rejected. For technical issues regarding the dossier management pages, bidders are directed to contact ILO Procurement at [email hidden].

POSTED

DEADLINE

Arrangement of CACfish workshop in Baku (ONLY LOCAL COMPANIES) [email hidden]

Solicitation # 2026/FEAZE/FEAZE/138929

The Food and Agriculture Organization of the United Nations (FAO) is soliciting offers for the arrangement of the CACfish workshop to be held in Baku, Azerbaijan. This opportunity is strictly limited to local companies. Interested parties must possess at least a UNGM Basic Registration with FAO to be eligible for consideration. All bids must be submitted exclusively through the UNGM portal to be considered valid, as any offers sent via other channels will be invalidated. Submissions must be organized into separate technical and financial offer envelopes, and any mandatory questionnaire items highlighted in yellow must be completed. To avoid technical errors or invalidation, applicants should ensure that uploaded files do not exceed 5MB and that filenames do not contain special characters such as underscores, hyphens, or exclamation points. Offerors must certify that all mandatory documentation has been provided and that the submission contains no misrepresented or omitted material facts.

POSTED

DEADLINE

Alumni Recruitment Champion Management & Event ExecutionThis subcontract, titled Alumni Recruitment Champion Management and Event Execution, focuses on supporting California Volunteers recruitment projects through the development of a specialized outreach network. The primary objective is to recruit and deploy 30 alumni recruitment champions to assist prime contractors in their efforts. Additionally, the contractor is responsible for identifying at least 10 high-value in-person events, managing all associated exhibitor booth logistics, and coordinating staffing and travel reimbursements. The project will be managed under NAICS code 561920 for the Government Office of Services and Community Engagement in California. Key deliverables include a fully trained network of alumni champions and a documented presence at 10 or more curated recruitment events. Interested parties should note the response deadline of December 12, 2026.

Government Ofc Serv and Community Eng

POSTED

DEADLINE

Innovate AI Symposium Event Planning, Consulting, Mgmt & Execution

Solicitation # 26RFP-SDSU11102026

South Dakota State University is soliciting proposals under RFP #SDSU11102026 for comprehensive event planning, consulting, management, and execution services for the Innovate AI Symposium. Scheduled for April 1, 2027, at the Canopy by Hilton in Sioux Falls, South Dakota, the one-day event will focus on artificial intelligence applications across healthcare, national security, agriculture, engineering, higher education, and fintech. The symposium aims to host up to 500 attendees, including industry leaders, researchers, educators, and students. The selected contractor will be responsible for a wide range of deliverables, including website and brand development, event and vendor management, advertising, printing, signage, event technology, and audio/visual production. Proposals must be submitted via email to Karen Bravek at the SDSU Purchasing Office by November 24, 2026, and must be signed by an authorized officer. The anticipated date for the award decision and contract negotiation is December 8, 2026. Eligibility is contingent upon the responder not being in arrears with the State of South Dakota or SDSU.

South Dakota State Government

POSTED

DEADLINE

Networking and Educational Event CoordinatorThe Networking and Educational Event Coordinator subcontract involves the planning, coordination, and execution of monthly networking and educational events for prime contractors working on City of Pontiac Economic Vitality Division projects. The scope of work includes hosting monthly gatherings and three specialized sessions dedicated to procurement and supplier-diversity programs. These events must be conducted using virtual platforms and registration tracking systems to ensure accurate documentation of participation and attendance. Managed under the Community Development - Economic Development agency in Michigan, this opportunity falls under NAICS code 561920. The solicitation was posted on November 10, 2026, with a response deadline set for December 8, 2026. The primary objective is to deliver structured professional development and networking opportunities that support the city's economic vitality goals.

Community Development - Economic Development

POSTED

DEADLINE

Event Logistics and On-Site Management ServicesThis subcontract for Event Logistics and On-Site Management Services involves providing operational coordination and on-site management for prime contractors supporting Montana State University event projects. The primary focus is the execution of the Spring Career Fair, where the contractor is responsible for managing event flow, coordinating with campus partners and volunteers, and completing all post-event wrap-up and closeout activities. The selected provider must be able to operate effectively within an established event framework to ensure a seamless experience. The project deliverables include a fully executed on-site event and a comprehensive closeout report. Interested parties must submit their responses by December 5, 2026, following the posting date of November 10, 2026. This opportunity falls under NAICS code 561920 and is managed through the State of Montana procurement system.

POSTED

DEADLINE

MSU Career Fair Event Logistics and Operations Support

Solicitation # MSU-LimtSol-2027-0887

Montana State University Career Services is seeking proposals for solicitation MSU-LimtSol-2027-0887 to obtain short-term operational and logistical support for the Spring Career Fair, scheduled for February 24-26, 2027. The selected event management professional or firm will serve as an extension of the Career Services team, providing expertise in event logistics, coordination, and on-site management. The scope of work encompasses the final planning stages, event execution, and the immediate post-event closeout period to ensure a high-quality experience for students, employers, volunteers, and campus partners. Proposals must be submitted by December 4, 2026, at 5:00 PM MST. Required documentation includes a current VV-9 form and detailed contact information for the contract liaison, the contract signatory, and designated DocuSign recipients. Upon award, the contractor must register in SmartBuyMSU, the university's e-procurement system. Payment terms are established as Net 30. The primary point of contact for this solicitation is Mary Hardin.

POSTED

DEADLINE

MDAR RFI FY27- Exhibitor Interest for Participation in the Annual MA Agricultural Resource Fair

Solicitation # BD-27-1002-1003-001-135318

The Massachusetts Department of Agricultural Resources is issuing a Request for Information (RFI) to identify and select exhibitors for the Annual MA Agricultural Resource Fair, scheduled for March 5, 2027, with a reserved snow date of March 12, 2026. This RFI is for informational and interest purposes only; it is not a solicitation for bids, will not result in a funded contract award, and provides no compensation to respondents. Interested parties must submit their information via the provided form link by December 18, 2026. To be considered, organizations must meet specific objectives, such as holding non-profit status with at least one year of experience, providing resource information on technical assistance or grant writing, or offering program opportunities to Indigenous communities, Environmental Justice communities, and historically underserved farmers. Selected exhibitors must provide impactful and relevant information on topics like climate change, food safety, and agricultural employment. Participants may be required to conduct panel presentations and must enter into a license agreement with the agency. Additionally, exhibitors must coordinate with the Environmental Justice Language Access Program to ensure accessibility and interpretation services are available and certify that they are in good standing with all Massachusetts laws and regulations.

Department of Agricultural Resources

POSTED

DEADLINE

Event Space Management and LogisticsThis subcontract, titled Event Space Management and Logistics, supports the Nawc Training Systems Division within the Department of Defense. The contractor is responsible for the logistical coordination and management of meeting and exhibit spaces for prime contractors involved in U.S. Navy I/ITSEC conference projects. A primary focus of the scope includes managing space allocation and access for government personnel, with specific oversight of Room S221. The period of performance for the transition from setup to the operational phase runs from November 24 to December 4, 2026. The ultimate objective of the contract is to ensure the delivery of managed access and full operational utility of the designated venue spaces. This effort falls under NAICS code 561920.

Nawc Training Systems Division

POSTED

DEADLINE

I/ITSEC Exhibit Space and Drayage Simplified Acquisition Procedures (SAP) Buy

Solicitation # N6134027Q9000

This Firm Fixed Price contract, solicitation N6134027Q9000, is a sole source acquisition awarded to The Expo Group to provide drayage, equipment, carpet, exhibit structures, and material rentals for the Interservice/Industry Training, Simulation and Education Conference (I/ITSEC). The event will take place from 30 November 2026 through 03 December 2026 at the Orange County Convention Center (OCCC), with the overall period of performance spanning from 24 November 2026 through 09 December 2026. The scope of work covers specific government booths, including booths 149, 1333, 1233, 1239, 1339, 249, 1935, and 2222, and includes the installation and removal of all rented materials and the handling of equipment shipped directly to the OCCC or via vendor-rented semi-trailers. The contract mandates strict adherence to local safety and operational codes to ensure a professional appearance and safe facility conditions. Security requirements are critical, requiring a personnel list for security clearance by 12 PM on 18 November 2026. All drivers accessing Naval Support Activity Orlando must be approved in the FARS and present valid identification, a current driver's license, vehicle registration, and proof of insurance to enter through the Science Gate. Additionally, the contract incorporates essential regulatory clauses, including Buy American requirements, Combating Trafficking in Persons, and cybersecurity standards for safeguarding covered defense information. The anticipated award date is no later than 24 November 2026.

Nawc Training Systems Division

POSTED

DEADLINE

Freedom 250 Reception and Fireworks Event

Solicitation # 19JA7027Q0002

The U.S. Consulate General Sapporo is soliciting quotations for a firm-fixed-price contract to provide comprehensive event management services for the Freedom 250 commemorative event on February 5, 2027. The event features a two-hour reception at Nouvelle Pousse at Okurayama followed by a 20-minute professional fireworks display starting at 8:00 p.m. The selected contractor will be responsible for all logistics, including venue coordination, hospitality, entertainment, permitting, transportation, parking, photography, videography, and safety management. Because the event coincides with the Sapporo Snow Festival, the contractor must specifically account for additional crowd management, traffic, and operational requirements associated with the festival. Award will be granted to the lowest priced, technically acceptable, responsible offeror. Evaluation factors focus on relevant experience managing VIP events and professional fireworks displays in compliance with Japanese laws, as well as the capability to coordinate complex logistics and safety protocols. Key deliverables include planning documents due within ten days of award, finalized permits and safety plans prior to the event, and professional photography and final invoicing within five business days post-event. All U.S. contractors must be registered in the System for Award Management, and quotations must be submitted electronically in English by 12:00 noon Japan Standard Time on November 20, 2026.

American Consulate Sappo

POSTED

DEADLINE

ACC-Orlando PALT Update Session Schedule for CY 2026

Solicitation # W900KK-ACCORLANDO-PALT-SCHEDULE-2026

The Department of the Army, through US Army Command-Orlando (ACC-ORL), has released a special notice detailing the Procurement Administrative Lead Time (PALT) Update session schedule for Calendar Year 2026. These sessions are designed to improve communication between the Capability Portfolio Executive Simulation, Training, Test and Threat (CPE ST3) and industry stakeholders. The program consists of a series of hybrid events, combining in-person attendance in Orlando, Florida, with virtual participation via MS Teams. These sessions provide industry partners an opportunity to request updates on current and future procurements through a formal agenda and a 60-minute question and answer forum, though government officials will not disclose procurement sensitive information that could compromise the source selection process. The 2026 schedule includes monthly PALT sessions from January through November, with specific Technical Exchange sessions for CPE ST3 in March and August. Additionally, the schedule highlights major industry events, including TSIS 2026 in June, the AUSA Annual Meeting and Expo in October, and I/ITSEC from late November to early December. Sessions typically occur from 1100 to 1200 EST. There is no standing invitation list, and interested industry participants must RSVP for each session via Sam.gov to receive access instructions. The sessions can accommodate up to 150 in-person attendees and 300 virtual participants.

Department Of The Army

POSTED

1 day ago

DEADLINE

N/A

AI Contract Overview

DFW International Airport is soliciting proposals for event planning and management services to support internal employee and external stakeholder programming, including single and multi-day conferences. The selected vendor will partner with the Communications and Marketing Department to handle pre-event planning, conceptual themes, design, and overall event flow to enhance the airport's brand reputation. This contract spans a five-year term and is governed by Texas Local Government and Government Codes. The procurement process utilizes a best-value trade-off award basis, evaluating proposals based on technical compliance (45 points), business diversity participation (20 points), management (15 points), price (15 points), customer service and support (15 points), and implementation (5 points). A mandatory Minority/Women Business Enterprise (M/WBE) goal of 7% is established, requiring certified firms from specific North Texas counties. Proposals must be submitted via the Bonfire portal and adhere to strict formatting and page limits for the executive overview, statement of work, and management plans. Contractors must comply with rigorous airport security protocols, including TSA security threat assessments and badging processes. Required deliverables include a Gantt chart project schedule, quality control plans, and minimum service guarantees with associated performance incentives or deductions. Financial requirements include the submission of audited financial statements and a detailed five-year pricing sheet. Invoices are to be submitted electronically to the airport's imaging department within 30 days of service.

General Info

Agency

Texas → Dfw International Airport

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

TX, USA

Set-Aside

NONE

Documents

specifications

High

specifications

High

rfp

High

supporting-documents

High

rfp

High

specifications

High

q-and-a

High

specifications

High

industry-day

High

presolicitation

High

specifications

High

modification

High

supporting-document

High

other

Low

industry-day

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 28

Solicitation

Response DeadlineJun 25

Deadline has passed

Submission Closed

06/25/2025, 02:00:00 PM CDT

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Organization & Contact Information

AgencyTexas → Dfw International Airport

Contacts1 person available

OfficeTX, USA

Organization / AgencyTexas → Dfw International Airport

Office AddressTX, USA

Contacts

Arika Ealy

Full Description

General Description: DFW Airport is seeking a qualified vendor for event planning and management services for internal employee and external stakeholder programming including single and multi-day conferences. The selected firm will assist the Communications and Marketing Department with pre-event planning, event concepts and themes, design, and overall event flow to meet the goals, expectations, and improving the Airport’s brand reputation.
Contract Term: Five (5)-year period.
Minority/ Women Business Enterprise (M/WBE) Goal: Goal for this contract is 7%.
Applicable Laws: This solicitation is being conducted in accordance with Texas Local Government Code Title 8, Subtitle A, Chapter 252 and/or Government Code 2254, as applicable.