Event Staffing Services

The City of Newport News Parks and Recreation department is seeking a qualified firm to provide event staffing services under solicitation number 27-0340-3017. This requirement is driven by a significant increase in the number and scope of events managed by the Special Events and Promotions Division, as well as the need for specialized personnel to handle the transportation, maintenance, set-up, and breakdown of a STAGELINE mobile stage. Based on historical data from 2025 and 2026, the city estimates a need for approximately 250 supervisory hours and 3,050 support staff hours to ensure the safe and successful execution of its event calendar. The solicitation was posted on August 31, 2026, with a response deadline of September 28, 2026. The selected contractor will operate as an independent entity providing non-exclusive services. The agreement will be governed by the city's standard contract terms, which include specific provisions for scope of work, payment terms, insurance requirements, and renewal options. Primary points of contact for this procurement are Senior Buyer Mike White and Procurement Services Specialist Japonica Wilkes.