This Solicitation opportunity from Virginia was posted on August 31, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Staffing Services

Closed

27-0340-3017State & Local

Submission Closed09/28/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561320

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Solicitation # 2026-104

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DAS Procurement

POSTED

5 days ago

DEADLINE

in 24 days

AI Contract Overview

The City of Newport News, through its Department of Parks and Recreation, is soliciting proposals for event staffing services to support the Special Events and Promotions Division. The contractor will provide qualified supervisory and support staff for the setup, production, and breakdown of large-scale outdoor events across various locations in Newport News, Virginia, including Newport News Park, City Center at Oyster Point, and several parade routes. Key operational requirements include the provision of personnel certified in the setup, transportation, and maintenance of the STAGELINE SL 100 mobile stage system, as well as 10 to 15 staff members certified in Training for Intervention Procedures (TIPS) for alcohol boundary management. Additional duties encompass golf cart operation for cargo and shuttles, venue setup of tents and barricades, security support, and professional guest interaction. The contract is structured for an initial one-year term with four optional one-year renewals, with price escalations capped at 5% based on the Consumer Price Index. Services are requested on an as-needed basis via blanket purchase orders aligned with the City's July 1 to June 30 fiscal year. Award will be made to a single responsible offeror based on the best value, evaluated primarily on their understanding of the scope, firm capabilities, and the qualifications of key personnel. Proposals must be submitted through the City's e-procurement portal, including a technical proposal and a detailed price proposal by the specified deadline.

General Info

Newport News seeks event staffing for setup, production, and breakdown of outdoor events.

Agency

Virginia → Parks and Recreation

NAICS

561320 - Temporary Help Services

Place of Performance

VA, USA

Set-Aside

NONE

Documents

City of Newport News Contract Sample

5 pages · contract-document

High

Final Event Information - Attachment A

sow

High

RFP No. 27-0340-3017 - Event Staffing Services

rfp

High

RFP No. 27-0340-3017: Event Staffing Services

rfp

High

City of Newport News IT Architecture and Standards

4 pages · other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedAug 31

Solicitation

Deadline changedAug 31

Response deadline changed from Sep 28, 2026 to Oct 5, 2026.

Response DeadlineSep 28

Deadline has passed

Submission Closed

09/28/2026, 09:00:00 PM UTC

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Organization & Contact Information

AgencyVirginia → Parks and Recreation

Contacts2 people available

OfficeNewport News, VA, 23607, USA

Organization / AgencyVirginia → Parks and Recreation

Office AddressNewport News, VA, 23607, USA

Contacts

Mike WhiteSenior Buyer

contact@example.gov

+1 (555) 000-0000

Japonica WilkesProcurement Services Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

Due to significant growth in both the number and scope of events coordinated by the Special Events and Promotions Division, additional staffing resources are required to ensure safe and successful execution of each event. The recent acquisition of a STAGELINE mobile stage further demands personnel with specific expertise in its set-up, breakdown, transportation, and maintenance. The City requires a firm that can reliably provide both the necessary number of personnel and the specific skill sets required to support all event operations. For reference purposes, it is estimated that 250 Supervisory and 3,050 support staff hours were utilized over the last year's calendar of events in 2025 through the events that have already occurred in 2026.