Event Support, Protocol & Graphic Design Services

The Department of War, Washington Headquarters Services, Acquisition Directorate is conducting market research via a Sources Sought Notice to identify qualified vendors for Event Support, Protocol, and Graphic Design Services. The scope of work includes event planning, protocol administrative coordination, stakeholder communication, and the development of standard operating procedures. Technical requirements encompass graphics and presentation support, video teleconference meeting and conference support, ad hoc copy-editing, and limited printing and binding services. These services will be performed at both classified and unclassified levels, primarily at the Pentagon and within the National Capital Region. The government anticipates a contract structure consisting of one base year and four option years. Pricing is expected to be a hybrid model, utilizing Firm Fixed Price for labor and Time and Materials with not-to-exceed ceilings for printing, copy-editing, and travel. Due to the nature of the work, the contractor must possess a Top Secret Facility and Safeguarding clearance at the time of award, and personnel must hold Top Secret with SCI eligibility. Interested firms, including small and large businesses, must submit a capabilities statement of no more than three pages to the designated points of contact by September 22, 2026.