Exercise Equipment Preventative Maintenance & Repair Services

The City of Milpitas is soliciting bids under solicitation number 25-006 for a five-year contract to provide regular preventative maintenance and as-needed repairs for exercise equipment at the Milpitas Sports Center and the Milpitas Senior Center. The scope of work includes the maintenance of various machines such as treadmills, ellipticals, rowing machines, and strength equipment, requiring the use of original equipment manufacturer or equivalent parts. The selected vendor must adhere to strict service timelines, including responding to unscheduled repair calls within eight hours or the next business day, scheduling work within 48 hours, and completing services within five calendar days. The contract will be awarded to the lowest responsible and responsive bidder based on the total bid amount. Bidders must submit all proposals electronically via the ProcureNow portal by October 4, 2024. Required submission documents include a pricing sheet, bidder experience statement, W-9 form, and several certifications, including non-collusion, non-discriminatory employment, and worker's compensation insurance. Notably, a 10% price preference is available to qualifying local providers, and a preference is given to products containing at least 30% post-consumer recycled fiber. All contractors and subcontractors must be registered with the California Department of Industrial Relations to be eligible for the award.