FCC Pollock- Emergency Repair Central Utility Plant Chiller 2 & 3

The U.S. Department of Justice, Bureau of Prisons, issued a non-competitive sole-source contract under FAR 12.102(a) and FAR 6.302-2 to Mechanical Cooling Service for the emergency repair of two Adaptive Frequency Drives (AFDs) serving Chiller #2 and Chiller #3 at the Federal Correctional Complex in Pollock, Louisiana. The procurement, valued at $309,439.66, was justified by urgent and compelling circumstances arising from the failure of the HVAC system, which has reduced chiller capacity to 70% and poses significant life safety risks to staff and inmates due to compromised climate control. The contract is a firm fixed-price agreement with the place of performance clearly designated as Pollock, Louisiana, and no options, extensions, or additional quantities are included. The contracting officer, LaTasha Windham, located in Grand Prairie, Texas, spearheaded the acquisition after determining that Mechanical Cooling Service is the only responsible source capable of delivering the required repairs in a time-critical window. No formal evaluation factors, competition, or detailed technical specifications were used due to the emergency nature of the requirement. Inspection and acceptance will occur on-site at the facility, with no explicit delivery schedule or FOB terms provided. The contract includes no listed attachments, packaging requirements, invoicing guidance, payment office details, accounting codes, COR/COTR assignments, or completed offeror certifications, including UEI/CAGE codes or socioeconomic status. The entire action is governed by procedural authority under the FAR for urgent commercial item acquisitions, with compliance focused on operational continuity and safety rather than codified technical standards.