FCI -Miami FL - HVAC 20-ton systems (4)

The U.S. Department of Justice, Bureau of Prisons, awarded a sole-source contract valued at $103,264.60 for the emergency delivery of four 20-ton commercial split-system air conditioning units to the Federal Correctional Institution in Miami, Florida, to address life-safety risks caused by failing HVAC equipment in Housing Units C and D. The units must deliver 240,000 Btu/h of cooling capacity with R454b refrigerant, operate on 460/480 volts, 60 hz, 3-phase power, and have a 5HP motor producing 8,000 ft³/min of airflow, with physical dimensions of 59.5 inches deep, 72 inches wide, and 34.25 inches high. The award was made under a Total Small Business Set-Aside (FAR 19.5) to Tropic Supply, Inc., the only vendor capable of meeting the urgent five-day delivery requirement, with no competitive solicitation conducted under statutory authority for urgent and compelling circumstances (41 U.S.C. 253 and 1901(e)). Performance is to occur at FCI Miami, FL, with inspection and acceptance expected upon delivery, though no formal inspection criteria or quality standards are documented; acceptance is implied based on compliance with the specified technical parameters. The contracting officer is Steven Dennison, based in Grand Prairie, TX, with no designated COR or COTR identified. The contract has no option periods, no FOB terms specified, and no detailed packaging, marking, or invoicing instructions provided. The small business status of the vendor was verified, and while no specific FAR clauses were included in the provided documents, the procurement relied on simplified acquisition procedures and urgency-driven exceptions to full and open competition. The total contract value is fixed and represents a single-line-item purchase with no subcontracts, contingencies, or additional performance periods outlined.