FEMA Field Assessment and Collection Tools Services Data Migration and Decommissioning

This contract is a sole-source, firm-fixed-price award issued to Ardent Management Consulting Inc. under a Total Small Business Set-Aside for the decommissioning of the Field Assessment and Collection Tools (FACT) system, in compliance with Federal, Department of Homeland Security, and Federal Emergency Management Agency regulations. The primary objective is to restore the FACT system’s production environment, securely migrate all critical data—including DSA, DRC SSI, SRAT, and PDA—to the Response Geospatial Mapping and Analysis Center (MAC), and formally decommission and dispose of the FACT system to preserve government data integrity and meet federal records management and IT security standards. The work is performed exclusively at the government’s facility in Washington, DC, with a firm deadline of September 30, 2026, to ensure operational continuity following the system’s abrupt shutdown. The award is justified under RFO 16.507-6(b)(3) as a logical follow-on to a prior contract, recognizing Ardent Management Consulting’s unique access to and institutional knowledge of the FACT system, which make them the only entity capable of executing this mission-critical task without risk of data loss or operational disruption. The total estimated contract value is $405,012 for the base year, with a ceiling of $900,000, though no specific options or line-item breakdowns are detailed. No standard FAR 52.2 contract clauses are referenced; instead, the legal and procedural basis rests on agency-specific justifications and compliance with FAR 16.505(B)(8) and FAR 8.405-6. The Contracting Officer, Jillita Bulluck, and Contracting Officer’s Representative, Gracie Brown, are designated as the primary points of contact, both affiliated with FEMA’s Information Technology Development and Sustainment office. The vendor’s small business status under NAICS code 541511 has been verified, and no additional socioeconomic certifications, security clearances, or key personnel requirements are specified. All activities must adhere to DHS and FEMA policies on data migration and system decommissioning, with acceptance authority reserved to the government.