FileOnQ Sole Source

The State of Colorado, through the Governor’s Office of Information Technology, is procuring a one-year extension of the TrackOnQ Subscription Plan under a sole source procurement to prevent a critical service lapse. The contract, identified by solicitation number NPSS1-EGBA-2026000234-1 and NAICS code 518210, is for the FileOnQ COSAK Offering, an extremely specialized system purpose-built for managing sexual assault kit tracking across state agencies. The subscription, which includes software license, maintenance, and support, is necessary because FileOnQ is the sole licensor of SAMSONQ, a proprietary data format upon which the current state system fully depends, leaving no reasonable alternative. The requested funding of $130,000 is justified based on historical pricing and aligns with the period of performance from July 1, 2026, to June 30, 2027. The procurement is classified as sole source due to the unique, non-interchangeable nature of the technology, and no competitive process was conducted. The contract will be billed to the State of Colorado, attn: Howard Carter, with invoicing handled through the designated billing email, and payment must not be processed from the vendor quote as it is not an invoice. Funding originates from CDPS under Agency Services Request Number 0323561. Key administrative contacts include Carolyn Koehnen as the requesting official, Jamie Robledo as the procurement point of contact, and Scott Stephens as the approving official. The system's critical role in managing sensitive forensic data underscores the urgency and necessity of continuous operation without interruption.