Financial and Accounting Service

The Pennsylvania Department of Agriculture is calling for proposals to deliver financial auditing services targeted at five Agricultural Commodity Marketing and Research Boards. The primary objective of this contract is to promote transparency and accountability, ensuring that these boards, which are pivotal in advancing agricultural marketing and research projects in the state, adhere to sound financial practices. The chosen contractor will be tasked with conducting a thorough audit process that encompasses several key activities: a random sampling of 25 check disbursements from all cash accounts for testing; acquiring and verifying cancelled checks, invoices, and supporting documentation; and examining paid invoices to confirm consistency in dates, amounts, payees, and descriptions while evaluating the appropriateness of expenditures. Furthermore, the contractor will trace postings to the general ledger, scrutinize account distributions, assess the appropriateness of postings to restricted funds, and ensure the compliance of cash receipts with established procedures, examining the timing of deposits. They will document their understanding of internal controls and evaluate these controls, providing feedback and recommendations for improvement. The engagement period for this contract spans a minimum of three fiscal years from July 1 to June 30, with the potential to extend the term up to two additional years. The services will be delivered at sites relevant to the operation of the boards throughout Pennsylvania, highlighting a local focus on enhancing financial practices within the state's agricultural framework. The solicitation is classified under the NAICS code 541219 and the PSC code R703, with an estimated contract value ranging from $50,000 to $150,000. Interested parties are encouraged to submit their proposals by the specified due date, with further details accessible through the provided contact information and online resources.