Fire Safety System Monitoring, Inspections and Service

Deer’s Head Hospital Center in Salisbury, Maryland, is soliciting a contractor to provide monitoring, preventative maintenance, and repair services for its fire suppressor, fire alarm, dry preaction fire system, and ANSUL kitchen hood suppression system. The contract is a firm fixed price agreement with a two-year base period and a maximum value of $50,000.00. The contractor must furnish all labor, materials, equipment, and insurance necessary to maintain these systems in compliance with NFPA standards, Joint Commission, CMS, and COMAR regulations. Key performance requirements include a one-hour emergency response time 24/7 and strict limits on system downtime, which cannot exceed 24 hours for breakdowns and must never exceed three days. The scope of work includes a rigorous inspection schedule consisting of annual inspections between January 1 and February 15, quarterly inspections, and semi-annual checks. Bids will be awarded to the responsible bidder offering the most favorable total price, with specific preferences applied to small businesses, veteran-owned small businesses, and disabled-veteran-owned small businesses. Administrative requirements include mandatory electronic funds transfer for payments and the submission of detailed invoices signed by a Contract Monitor. Bidders must submit their proposals via the eMMA platform by November 16, 2026, including a signed price form, minimum qualifications documentation, and a non-disclosure agreement.