Fire Truck Maintenance & Repair

COMBINED SYNOPSIS / SOLICITATION FOR COMMERCIAL SERVICES

Solicitation Number: PANROC-26-P-0000 034092
Issuing Activity: Army Contracting Command – Rock Island (ACC-RI), Rock Island Arsenal, IL
Requirement Title: Fire Department Fire Apparatus Maintenance and Repair Blanket Purchase Agreement (BPA)
Notice Type: Combined Synopsis/Solicitation (Notice of Intent to Award a Sole Source Blanket Purchase Agreement)
Authority: FAR Subpart 12.6, FAR Part 13 (FAR 13.303 and FAR 13.106-1(b))

SECTION 1: GENERAL INFORMATION AND SYNOPSIS DESCRIPTION

Overview & Authority:
 This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued.

Solicitation Type:
This acquisition is issued as a Request for Quotation (RFQ). The Government intends to establish a single Blanket Purchase Agreement (BPA) utilizing Simplified Acquisition Procedures pursuant to FAR Part 13.

Regulatory Provisions and Clauses:
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 and Defense Federal Acquisition Regulation Supplement (DFARS) publication current as of the solicitation issuance date.

NAICS Code, Size Standard, and Competition:

NAICS Code: 811118

Small Business Size Standard: $9.0 Million

Product Service Code (PSC): J023

Competition / Sole Source Authority: This requirement is being solicited as a sole-source action to Legacy Fire Apparatus under the authority of FAR 6.302-1, Soliciting from a Single Source. Market research demonstrated that Legacy Fire Apparatus is the only responsible vendor within the geographic vicinity capable of providing Emergency Vehicle Technicians (EVT) meeting the mandatory 40-minute emergency response time requirement for the Rock Island Arsenal (RIA) Fire Department. All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.

SECTION 2: CONTRACT LINE ITEM NUMBERS (CLINs) & PRICING SCHEDULE

The contractor shall provide all management, tools, equipment, labor, and parts necessary to perform maintenance, diagnostics, and repairs on RIA fire apparatuses. Pricing under the resulting BPA will be established based on fixed hourly labor rates and part markup percentages for the 5-year ordering period.

Period of Performance: 01 December 2026 through 30 November 2031

CLIN

Description

Estimated Qty

Unit

Unit Price

Total Est. Amount

0001

Standard Hourly Maintenance Labor Rate
Standard business hours (Monday–Friday). Work performed in accordance with SOW and applicable NFPA standards.

500

HR

$__________

$__________

0002

Overtime / Emergency Hourly Labor Rate
After-hours, weekends, and federal holidays. Work performed with a mandatory on-site response time of 40 minutes. (Guaranteed 2-hour minimum per service call).

250

HR

$__________

$__________

0003

Scheduled Annual NFPA Inspections & Certifications
Annual inspection/testing for 3 apparatuses per NFPA 1911/1914.

5

YR

$__________

$__________

0004

Replacement Parts & Materials
Direct replacement parts/components provided at vendor catalog/cost plus fixed markup percentage of NTE 10% (Material Pass-Through). Estimated Cost Ceiling.

1

LOT

NTE $75,000

NTE $75,000.00

Note: Quantities above are non-binding estimates used for price evaluation purposes only and is an estimate over the course of 5 years. Individual Call Orders will establish actual requirements and firm-fixed-price amounts.

SECTION 3: STATEMENT OF WORK (SOW)

1. Purpose

Maintenance and repair of the Rock Island Arsenal Fire Apparatuses in support of the Rock Island Arsenal Fire and Emergency Services Division, Force Protection, located at Rock Island Arsenal (RIA), Rock Island, IL.

2. Scope & Technical Requirements

The contractor shall utilize Original Equipment Manufacturer (OEM) parts unless otherwise approved in writing by the Ordering Officer or when OEM parts are unavailable within a critical operational timeframe.

2.1. Applicable NFPA Standards: Maintenance service for emergency vehicles and equipment shall be performed according to related National Fire Protection Association (NFPA) standards, including but not limited to:

NFPA 1500: Standard on Fire Department Occupational Safety, Health, and Wellness Program

NFPA 1071: Standard for Emergency Vehicle Technician Professional Qualifications (2006 Edition or most current)

NFPA 1906: Standard for Wildland Fire Apparatus

NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Emergency Vehicles

NFPA 1914: Standard for Testing Fire Department Aerial Devices

These standards will be used as a mandatory guide for inspections, repairs, and maintenance practices, and to establish an emergency vehicle service frequency program. The Contractor’s technicians shall meet or exceed NFPA 1071 certification qualifications. Certifications from the Contractor’s technicians must be delivered to the Contracting Officer in .pdf format no more than fourteen (14) days after completion. Certifications may be delivered via electronic mail.

2.2. Emergency Response & On-Call Requirement:

The Contractor shall provide an updated on-call list of qualified Legacy Fire technicians (with active telephone numbers) to authorized Government Purchase Card (GPC) cardholders/Ordering Officers for after-hours emergency repair support.

40-Minute Response Time: When repairs are required, the qualified Emergency Vehicle Technician on the call list must report to the Rock Island Arsenal maintenance shop within forty (40) minutes of telephonic notification per RIA Fire Department policy.

3. Equipment Inventory (Covered Vehicles)

The make, model, and inventory of emergency response apparatuses to be maintained and repaired under this agreement include:

Vehicle ID #

Manufacturer

Model Year

Equipment Type

E-41-2

Pierce

2022

Pumper / Engine

E-42

Emergency One (E-One)

2016

Pumper / Engine

T-41

Pierce

2011

Truck / Aerial

4. Period of Performance

The ordering period shall extend five, one-year Ordering Periods from 01 December 2026 through 30 November 2031.

5. Terms of the Blanket Purchase Agreement (BPA) & Ordering Procedures

5.1. BPA Instrument: This requirement is established as a Blanket Purchase Agreement (BPA) under FAR 13.303. The Government Purchase Card (GPC) will serve as the exclusive method of ordering and payment for services and parts. The BPA is managed by Army Sustainment Command (ASC), 404th Army Field Support Brigade (AFSB), Logistics Readiness Center (LRC) (ASDL-COP).

5.2. Financial and Call Limitations:

Individual Call Limit: The maximum BPA Call Limit per transaction shall not exceed $25,000.00. Work estimated to exceed $25,000.00 shall be routed to the Contracting Officer at Army Contracting Command-Rock Island for alternative procurement action.

Master Agreement Dollar Limit: The cumulative BPA Master Dollar Limit for the entire period of performance (01-Dec-2026 to 30-Nov-2031) is $273,335.00.

STRICT LIMITATION: There are NO exceptions to these dollar limitations.

5.3. Authorized Purchasers / Ordering Officers: Only individuals specifically designated by the Contracting Officer in writing are authorized to issue calls and obligate funds under this agreement. Current authorized cardholders are:

Primary Ordering Officer:
 Leslie F. Wright | Logistics Readiness Center (LRC), M–F Dayshift
 Phone: +1 (555) 000-0000 | Email: contact@example.gov

Alternate Ordering Officer:
 John Peniston | Logistics Readiness Center (LRC), M–F Dayshift
 Phone: +1 (555) 000-0000 | Email: contact@example.gov

Secondary Alternate Ordering Officer (Off-Hours):
 Mark Abdon | Fire Inspector
 Phone: +1 (555) 000-0000 | Email: contact@example.gov

Secondary Alternate Ordering Officer (Off-Hours):
 Seth Goode | Assistant Fire Chief, RIA Fire Department (B-Shift)
 Phone: +1 (555) 000-0000 | Email: contact@example.gov

Contracting Officer

Katherine Lawson |  ACC-RI Contracting Officer

Phone: +1 (555) 000-0000  |  Email: contact@example.gov

5.4. Service Orders & Pricing Structure:

An itemized written service order must be executed for all maintenance and repairs.

Each service order must include the BPA number, date of service, itemized list of labor hours and parts to be performed/installed, and the printed name and signature of the Ordering Officer.

Overtime Minimum Call Guarantee: The Contractor is guaranteed a minimum of two (2) hours of labor for authorized after-hours/overtime service calls.

Each call order will be established as a Firm-Fixed-Price transaction using the awarded hourly labor rates and agreed-upon parts pricing.

5.5. Government Obligation: In accordance with FAR 13.303-3, this BPA does not obligate any Government funds. The Government is obligated only to the extent of authorized calls actually placed by an authorized Ordering Officer using the GPC. The Government guarantees neither the placement of any specific number of calls nor any minimum total expenditure under this agreement.

5.6. Performance Remedies and Workmanship Warranty

Emergency Response Remedies: The 40-minute on-site response time for emergency/overtime calls (CLIN 0002) is a critical performance metric. Failure to arrive on-site within forty (40) minutes of notification, except for documented instances of force majeure, will be recorded in the Contractor’s annual performance assessment. Repeated failures (defined as two or more infractions within a 12-month period) may result in the immediate termination of this BPA for cause. If the Contractor fails to respond, the Government reserves the right to procure emergency repairs from alternate sources and holds the Contractor liable for any excess procurement costs.

Warranty of Workmanship and Parts: The Contractor warrants that all services, repairs, and installations performed under this BPA will be free from defects in workmanship for a period of ninety (90) calendar days from the date of government acceptance. All parts and materials installed shall carry the standard manufacturer’s warranty or a minimum of one (1) year, whichever is greater. The Contractor shall replace defective parts or re-perform defective labor at no additional cost to the Government.

SECTION 4: DELIVERY, PERFORMANCE, AND ACCEPTANCE

Place of Performance: Rock Island Arsenal Fire Department / Maintenance Shop, 2932 Rodman Ave., Rock Island Arsenal, Rock Island, IL 61299.

FOB Point: Destination.

Security & Installation Access: Contractor personnel entering Rock Island Arsenal must comply with all installation security requirements, including background checks, REAL ID compliance, and current commercial vehicle registration/insurance.

SECTION 5: INSTRUCTIONS TO OFFERORS & SUBMISSION REQUIREMENTS

Addenda to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services:

Quotes must be submitted electronically via email to the Contract Specialist and Contracting Officer identified below no later than the stated closing date.

Submission Format: Quotes shall include:

Technical Capability: Evidence of certified Emergency Vehicle Technicians (EVT) compliant with NFPA 1071 and a formal confirmation acknowledging capability to respond on-site within 40 minutes of after-hours emergency notification.

Price Quotation: Completed pricing for CLINs 0001, 0002, 0003, and proposed markup percentage on replacement parts (CLIN 0004).

Administrative Details: CAGE Code, Unique Entity Identifier (UEI), and active registration in the System for Award Management (SAM.gov).

Completed Representations & Certifications: Completed FAR 52.212-3 (or active SAM.gov record with annual reps and certs).

Notice to Other Prospective Offerors:
This solicitation is issued on a sole-source basis to Legacy Fire Apparatus. However, any interested source who believes it can satisfy the statutory and technical requirements—specifically maintaining NFPA 1071 certified technicians capable of guaranteed on-site response within 40 minutes to Rock Island Arsenal—may submit a capability statement. Such submissions will be evaluated solely to determine whether to conduct a competitive procurement in the future. A determination by the Government not to compete this proposed action based upon responses to this notice is solely within the discretion of the Government.

Inquiries & Questions:
Questions regarding this solicitation must be submitted via email no later than 5 p.m. on November 9, 2026 to allow timely response.

Submission Deadline:
Quotes / capability statements are due no later than November 25, 2026 at 4 p.m. Central Time (CT).

SECTION 6: EVALUATION CRITERIA

Addenda to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services:
The Government will award a Blanket Purchase Agreement resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation is determined to be the Lowest Price Technically Acceptable (LPTA). The following factors will be evaluated:

Factor 1 – Technical Acceptability:

Compliance with all SOW requirements.

Demonstrated proof of NFPA 1071 qualified Emergency Vehicle Technicians.

Documented geographic proximity and operational structure proving ability to guarantee a maximum 40-minute on-site response time to RIA for calls.

Factor 2 – Price:

Pricing will be evaluated for fair and reasonable determination based on standard and overtime labor rates, scheduled annual inspection costs, and parts markups.

SECTION 7: APPLICABLE CONTRACT CLAUSES AND PROVISIONS

The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses apply:

Provisions by Reference:

FAR 52.204-7, System for Award Management

FAR 52.204-16, Commercial and Government Entity Code Reporting

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services

FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services

Clauses by Reference:

FAR 52.204-13, System for Award Management Maintenance

FAR 52.204-18, Commercial and Government Entity Code Maintenance

FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services

FAR 52.232-36, Payment by Third Party (Government Purchase Card)

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

DFARS 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

Clauses Incorporated by Full Text:

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services. (Applicable sub-clauses for small business, Service Contract Labor Standards / Wage Determinations, and combating trafficking in persons apply).

FAR 13.303-3, Preparation of BPAs (Clauses detailing terms, maximum limits, authorized callers, and invoicing).

SECTION 8: POINT OF CONTACT INFORMATION

Contract Specialist: Rhonda Ludwig, contact@example.gov

Contracting Officer: Katherine Lawson, contact@example.gov