Firing Range Service

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a request for proposal. Please reference solicitation number HSTS07-14 -R-00007 on all correspondence. This solicitation is being issued as Total Small Business Set Aside. The North American Industry Classification System (NAICS) is 611699. This combined solicitation/synopsis is for the purchase of range services on an established/existing range in accordance with the following requirements. Services anticipated January 21, 2014, Transportation Security Administration (TSA) requires an established/existing shooting range within a fifteen (15) mile radius of Dallas-Fort Worth Airport (DFW). This is NOT a request to build a range. The range shall be required to provide a minimum of twelve (12) simultaneous firing points, a minimum of eight (8) days per month. The range may be either outdoor or indoor but shall meet the following criteria: The outdoor range must be covered or available for all weather use and have proper drainage controls as well as a safe usable all weather surface during rainy conditions, (i.e. pea gravel, blacktop, concrete). The indoor range must possess a ventilation system that conforms to exiting OSHA standards Whether outdoor or indoor the range must meet the following criteria: � Must allow for target placement a minimum distance of 1.5 feet from the firing line, and a maximum distance of 75 feet from the firing line. � Must have distinct firing line indicators (i.e. concrete or blacktop sidewalks for outdoor, firing line for indoor). � All covering supports, barricades or barricade holders on the range shall be constructed of a material that does not deflect/ricochet rounds that inadvertently strike it (Example: wood). � Must possess or provide target base stands that are compatible with 1"x2" fir strips to hold fixed targets. � Range rules cannot disallow students from drawing and firing from the holster or students turning and then drawing and firing from the holster. � Range rules cannot disallow students from multiple and rapid-fire drills. � Range rules cannot disallow a student from firing and moving in front of the firing points with an instructor present (i.e. tactical movement and shooting drills). In addition to the range requirements above, the facility must have the following within close proximity (walking distance) to the firing range. � Firearms cleaning area � 240 square feet of secure storage that can be provided on-site for safeguarding of targets, ammunition, and other training devices and equipment � Parking available on site for a minimum of 24 vehicles at one time � Equipped with separate male and female washroom/restroom facilities � It is desirable, but not required, to have a classroom or break room to accommodate a minimum of 24 students � Firing range area in use by the Government must be closed or limited from view form the public during the corresponding hours of use A bullet trap shall exist on the range. The range owner will be responsible for lead recovery at the range. It is estimated that each student will fire approximately 500 rounds per session. The estimated number of rounds fired per month is 192,000 (based on 48 shooters X 500 rounds X 8 days). TSA personnel or its contractors will use the range an average of 24 days per quarter (8 days X 12 months = 96 days per year/4 quarters) with a maximum of 48 shooters per day; however, the Government shall have the right to increase/decrease this number without being subject to price changes. Under this contract, TSA requires exclusive use of the range in 4 or 8 hour blocks from 8:00 AM to 4:00 PM. This does not include Federal holidays. TSA will provide all ammunition, targets and firearms instructors. The range time must be available exclusively to the Transportation Security Administration (TSA) personnel during the hours indicated. The need for range services is anticipated to begin on or about January 21, 2014. The contractor is reminded that in accordance with subparagraph (q) of FAR clause 52.212-4, "Contract Terms and Conditions - Commercial Items," the contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract for range services. Proposed Site Inspection As part of the proposal evaluation process, TSA reserves the right to inspect all proposed sites to ensure compliance with all requirements set forth above. The proposed contract will be for (1) base year and (4) four one-year options. The solicitation incorporates one or more clauses by reference, with the same force and effect as if given in full text. Full text of a clause may be accessed electronically at www.arnet.gov/far. The following provisions in Federal Acquisition Regulation (FAR) apply to this acquisition. The provision at FAR 52.212-1, Instructions to Offers Commercial Items (July 2013) and the clause at FAR.52.212-4, Contract Terms and Conditions-Commercial Items (Sep 2013) apply to this acquisition. FAR 52.212-2, Evaluation-Commercial Items (JAN 1999) applies to this acquisition. Additional clauses applicable to this acquisition are listed later in this document. At a minimum, offerors proposals shall include the following sections: Qualification Statement, Past Performance references, and Price. The proposals will be evaluated using the factors as follows: (a) Technical Factors (1) Qualification Statement. Offeror shall confirm in writing that they meet all requirements set forth in this solicitation/synopsis. However, DHS reserves the right to visit proposed site(s) to verify that the range(s) meets minimum qualifications. (2) Past Performance History. The offerors proposal shall include a minimum of (2) past performance references for similar services the offeror has provided. One of these references must be a law enforcement entity. Verified/current points of contact shall be provided for each reference to allow the Government to speak with references about the nature and quality of service required. (b) Price Factors Offerors shall provide pricing to cover a (1) year base period and (4) one year options. Pricing should be proposed on monthly basis. Contractors will be permitted to bill on a monthly basis for hours used during the month. Invoice to be submitted only once a month. All evaluation factors, when combined, are more important than price. The Government will award a contract resulting from this solicitation only if it can be determined that the responsible offerors proposal, conforming to the solicitation, will provide the most advantageous solution to the Government requirement, considering price and other factors. The Government reserves the right not to award a contract in response to this solicitation if it determines that none of the offers received provide the best value to the Government. In such a case, the Government will not be liable for any bid or proposal costs. Award may be made only to a contractor who has registered with the System for Award Management at https://www.sam.gov (formally ccr) prior to contract award. Additionally, offerors are advised that the following clause will pertain to any contract award: Release of Information: The Contractor shall not disclose, advertise, or release information about this contract to any individual or organization without prior written approval from the Contracting Officer. Price Factors Offerors shall provide pricing to cover a (1) year base period and (4) one year options. Options will evaluated at time of award. Pricing must be quoted on a monthly basis. Pricing for the base year and 4 term option years must be submitted as follows: Base Year and Four Options: Base Year : January 21, 2014 - January 20, 2015 = _____________ (monthly rate) X 12 months =__________________ per year Option Year One: January 21, 2015 - January 21, 2016 = _____________(monthly rate) X 12 months=____________________per year Option Year Two January 20, 2016 - January 21, 2017= _____________(monthly rate) X 12 months=___________________per year Option Year Three: January 21, 2017 - January 20, 2018 = _____________(monthly rate) X 12 months=________________per year Option Year Four: January 21, 2018 - January 20, 2019 =_______________(monthly rate) X 12 months=_____________per year Offerors are reminded to submit pricing for all years. A proposal submitted without pricing for a base and four one year term options will be considered technically non-responsive and may be removed from consideration for award. Contractors will be permitted to bill on a monthly basis for hours used during the month. Invoice to be submitted only once a month. The Government intends to award a firm-fixed price purchase order and may award without discussions. The Government will award a contract resulting from this solicitation only if it can be determined that the responsible offerors proposal, conforming to the solicitation, will provide the most advantageous solution to the Government requirement, considering price and other factors. The Government reserves the right not to award a contract in response to this solicitation if it determines that none of the offers received provide the best value to the Government. In such a case, the Government will not be liable for any bid or proposal costs. To be eligible for award, the offeror must submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Nov 2013), with its quote. An offeror shall complete only paragraph (b) of the provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. 52-215-1 (4) Instructions to Offerors - Competitive Acquisition The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The following clauses are also applicable to this acquisition: 52.252-2 Clauses Incorporated by Reference (Feb 1998) This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at http://www.arnet.gov 52.217-5 Evaluation of Options (July 1990) 52.204-7 Central Contractor Registration (Apr 2008) now SAM - System for Award Management https://www.sam.gov 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.222-41 Service Contract Act of 1965 (Nov 2007) 52.232-18 Availability of Funds (Apr 1984) 52.232-19 Availability of Funds for the next Fiscal Year 52.222-3, Convict Labor (June 2003) (EO 11755) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Aug 2009) (EO 13126) 52.222-21, Prohibition of Segregated Facilities (FEB 1999) 52.222-26, Equal Opportunity (Mar 2007) (EO 11246) 52.222-35 Equal Opportunity for Special Disabled Veterans (Sep 2006) 52.222-36, Affirmative Action for Workers with Disabilities (JUNE 1998) (29 USC 793) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of Vietnam Era, and Other Eligible Veterans (Sep 2006), 52.232-33, Payment by Electronic Funds Transfer, Central Contractor Registration (OCT 2003) now System for Award Management - SAM www.sam,gov 52.232-38, Submission of Electronic Funds Transfer with offer (May 1999) 52,222-54, Employment Eligibility Verification Additionally, offerors are advised that the following clause will pertain to any contract award: Release of Information: The Contractor shall not disclose, advertise, or release information about this contract to any individual or organization without prior written approval from the Contracting Officer. Questions concerning this solicitation must be furnished in writing to Doretta.F.Chiarlone@ole.tsa.dhs.gov no later than 2 calendar days before the close of the Request for Proposal. The date and time for the submission of proposal is Tuesday, January 14, 2014 at 10:00am Eastern Standard Time and shall be emailed to Doretta.F.Chiarlone@ole.tsa.dhs.gov